Senior Project Administrator

City of New York • New York City, NY

5d • Onsite

About The Position

The NYC Department of Design and Construction, Division of Infrastructure is currently seeking a Senior Project Administrator to join the Program Management – Programs / Pedestrian Ramps Program Successful candidates will report to a Deputy Director and will monitor, track progress, identify and follow up on critical issues through the project scope development, design, and construction phase to ensure projects are on or ahead of the specified schedule; maintain accurate information of the assigned projects in the agency’s database throughout the project life cycle; follow up on all issues concerning the pre-design and design phase of projects with the appropriate agencies and agency’s personnel - this includes issues such as railroad facilities, property acquisition, project funding, project mapping. Participate in meetings regarding the scope development, design and construction of the projects. This includes commitment plan, alignment, and bid opening, pre-award and pre-construction. In addition, the selected candidate will serve as a liaison between the agency and other sponsor agencies as it relates to project scopes, conflicts, troubleshooting and resolving project related issues that arise; coordinate the preparation of documents for the project, including preparing correspondence during the pre-design, design, construction, and close-out phase of the project; and will maintain various comprehensive data records which provides information and data for reporting purposes.

Requirements

• Only candidates who are permanent in the Associate Project Manager title, reachable on DDC’s Promotional Exam #3573, or the Open Competitive Exam #3110 may apply.
• One year of full-time satisfactory experience in supervising employees performing project management work, such as planning, administering, managing, coordinating, or expediting, on engineering and/or architectural and/or landscape architectural projects, or supervising a construction project with a value of $1,000,000 or more, and either:
• A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects; or
• A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or
• A four-year high school diploma or its educational equivalent plus any combination of college or university education and/or experience described in "1" above to make up the equivalent of five years of education and experience.
• In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least one additional year of experience as described in "1" above in a supervisory capacity or have served for at least one year as a project manager for a large and/or complex construction project.
• In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least two additional years of experience as described in "1" above in a supervisory capacity or have served for at least two additional years as a project manager for a large and/or complex construction project.

Responsibilities

• Monitor and track progress of projects.
• Identify and follow up on critical issues through the project scope development, design, and construction phase to ensure projects are on or ahead of the specified schedule.
• Maintain accurate information of the assigned projects in the agency’s database throughout the project life cycle.
• Follow up on all issues concerning the pre-design and design phase of projects with the appropriate agencies and agency’s personnel - this includes issues such as railroad facilities, property acquisition, project funding, project mapping.
• Participate in meetings regarding the scope development, design and construction of the projects. This includes commitment plan, alignment, and bid opening, pre-award and pre-construction.
• Serve as a liaison between the agency and other sponsor agencies as it relates to project scopes, conflicts, troubleshooting and resolving project related issues that arise.
• Coordinate the preparation of documents for the project, including preparing correspondence during the pre-design, design, construction, and close-out phase of the project.
• Maintain various comprehensive data records which provides information and data for reporting purposes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees