Senior Program Manager

Calista Corporation•Plymouth, MI

About The Position

The Senior Program Manager directs the overall management of the program management technical and/or non-technical staff function through subordinate managers. This is the top-level manager in this function responsible for productivity, expense levels and asset management. The Senior Program Manager rarely becomes involved in day-to-day operational activities; is more concerned that overall budgets, schedules, and performance standards are realistically set and attained. Has the primary responsibility for program growth, may be responsible for follow-on business acquisition. The Senior Program Manager will report to the Director of Programs. Frequently involved in several complex projects simultaneously, and the management of multiple project support personnel, Project Managers and Project Coordinators.

Requirements

Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Intermediate knowledge of Microsoft Project and scheduling practices. Ability to identify and track critical paths in project activities
Ability to enter data accurately into databases, and multi-task across multiple projects.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
Must be trustworthy – will handle confidential information routinely.
Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
Professional customer service skills, including active listening, prompt service and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently as well a multi-task.
Ability to request and write routine reports and correspondence with vendors and subcontractors.
Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
Ability to read and interpret TDP data.
Proficient with a variety of the field’s concepts, practices, and procedures.
Possess a high degree of self-motivation and the ability to work independently.
Strong attention to detail and follow through, use of independent judgement, and excellent communication and people management skills.
Interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
Knowledge and skills to solve technical and logistical issues on a major defense acquisition.
BA/BS degree in a relevant field.
18 years of task related work experience.
12 years of experience in DoD Acquisitions.
14 years of experience in a team leadership role.
Must be familiar with AS9100 & AS9110 quality requirements.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.
Extremely familiar with TACOM and GVSC personnel and structure
Fully capable of working remote and managing large projects with minimal support.
Well versed in reviewing/negotiating contracts.
Prior BD and Capture experience.
The selected candidate must be located in Michigan and able to work on-site or within the state as required.

Nice To Haves

Experience in civil or military aircraft operations is a plus.
Formal technical training or on the job training in DoD Acquisitions and manufacturing procurement experience.
Engineering degree is desired.
Former military or civil servant with direct GCS experience is preferred.

Responsibilities

Oversees the development and submission of cost estimates for highly complex and high-risk projects.
Responsible for the operational success and management of multi-functional project teams supporting complex to high complex projects.
Responsible for all factors of this business unit.
Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors, and customers as required.
Perform inventory control activities by coordinating with Property Department.
Supports team leadership in accomplishing their duties and responsibilities.
Ability to maintain calendar and schedule appointments and/or conference rooms.
Set-up and clean-up for events and meetings.
Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
Prepares meeting minutes for projects and track action items.
Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
Prepare internal project status reports for Project Manager or higher management.
Prepare sole source justification documents and obtain Program manager’s approval.
Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLS.
Assist Project Manager in developing estimates to complete on cost and schedule activities.
Assist Project Manager in identifying internal/external resource requirements.
Assist Project Manager in BOE solicitation and compiling data from requested sources.
Assist Project Manager in proposal development.
Compiles cost reports, schedule activities, and technical reporting CDRLS.
Develops estimates to complete cost and schedule activities.
Identifies internal/external resource requirements.
Solicit basis of estimates and compiling data from requested sources.
Ability to coordinate effort in developing proposals for government contracts.
Ability to lay out project schedules and create work flows in order to complete complex tasks.
Coordinate and chair integrated product team meetings, as necessary.
Prepare professional correspondence to USG and can interface with customer.
Ability to act on behalf of the Project Manager in their absence.
Prepares reports for upper management regarding status of projects.
Facilitates and coordinates IPTs for project planning and execution.
Interface with the government coordinator and customer on a daily basis
Establish work schedules.
Reviews, writes and processes TDEP/TORFPs.
Includes budgetary responsibilities: update, reallocate, and prioritize based upon budget requirements for the fiscal year; control internal budget, as well as other expenditures.
Direct and coordinate activities of businesses development including but not limited to pursuit, order, capture (POC) activities, as well as proposal, award, and management phases of new business.
Review financial reports, and activity reports, monthly orders forecasting and other performance data to measure productivity and goal achievement and to determine areas needing growth plans.