Senior Production Coordinator (On-Call)

New York City Ballet•New York, NY

About The Position

Reporting to the Assistant Director, DHKT Production, the Senior Production Coordinator is responsible for assisting with advancing events and providing onsite management of events on an as-needed basis. Major Duties and Responsibilities: Lead the event advance process under the direction of the Assistant Director of Production, including, but not limited to, attending meetings and walkthroughs, email communication, producing labor schedules, and/or generating drawings. Consult with clients to establish a manageable schedule and goals and to discuss any design and execution elements. Provide on-site production management from start to finish of the event. Communicate event needs and updates with DHKT staff via Teams. Supervise the DHKT IATSE crew(s) and ensure that work rules and house policies are followed. Direct IATSE crew(s) on priorities during load-in/out. Liaise with the client’s production and vendor teams for any event needs as they arise. Collaborate with the Front of House and Building Operations teams for any security or porter needs. Generate reports and estimates as requested by the Assistant Director of Production. Maintain organization of event paperwork. Minimum Requirements: Requires a high school diploma or GED At least 2-5 years of verifiable, professional technical and production management experience Knowledge of rigging, carpentry, theatrical lighting, theatrical systems, lifts, and temporary structures Familiarity with the work and techniques of construction and trade unions Proficiency in Microsoft Word and Excel Ability to communicate clearly and consistently with clients and colleagues both verbally and in writing Work Environment The Senior Production Coordinator works in a high-capacity, fast-paced theatrical venue, moving between active stage/backstage areas during load-ins and professional front-of-house spaces for client liaison. The role involves exposure to industrial conditions—including noise, rigging, and heavy equipment—alongside administrative duties in a production office. Must be comfortable working in a fast-paced, deadline-driven environment where schedules are subject to change based on production and event requirements. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the minimum requirements of this position: Candidates must be comfortable with the physical demands of standing for 8–12 hour shifts and navigating a large-scale facility during irregular on-call hours (early mornings, nights, and weekends). Position Type/Expected Hours of Work This is an on-call, non-exempt position. Work hours vary according to the event schedule and may include early mornings, nights, and weekends, holidays, and other scheduled work periods as necessary. Other Duties Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. EEO Statement New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law. Our Commitment to Diversity, Equity, and Inclusion New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values and reflects inclusion, equity and access for all. We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to all by educating, developing, and supporting an organization that welcomes and amplifies the voices and lived experiences of everyone.

Requirements

Requires a high school diploma or GED
At least 2-5 years of verifiable, professional technical and production management experience
Knowledge of rigging, carpentry, theatrical lighting, theatrical systems, lifts, and temporary structures
Familiarity with the work and techniques of construction and trade unions
Proficiency in Microsoft Word and Excel
Ability to communicate clearly and consistently with clients and colleagues both verbally and in writing

Responsibilities

Lead the event advance process under the direction of the Assistant Director of Production, including, but not limited to, attending meetings and walkthroughs, email communication, producing labor schedules, and/or generating drawings.
Consult with clients to establish a manageable schedule and goals and to discuss any design and execution elements.
Provide on-site production management from start to finish of the event.
Communicate event needs and updates with DHKT staff via Teams.
Supervise the DHKT IATSE crew(s) and ensure that work rules and house policies are followed.
Direct IATSE crew(s) on priorities during load-in/out.
Liaise with the client’s production and vendor teams for any event needs as they arise.
Collaborate with the Front of House and Building Operations teams for any security or porter needs.
Generate reports and estimates as requested by the Assistant Director of Production.
Maintain organization of event paperwork.