Senior Procurement Specialist - University Printing and Mail - UTK

University of Tennessee•Knoxville, TN

22h

About The Position

The Senior Procurement Specialist is responsible for the hands-on purchasing of printing plant materials, consumables, and office supplies to support daily operations. This role manages the full procure-to-pay process, including ordering, supplier coordination, contract compliance, purchase order to invoice reconciliation, and ensuring deliveries meet required timelines. The Senior Procurement Specialist works closely with internal departments and vendors to source materials, request and evaluate quotes, resolve discrepancies, and maintain inventory levels while controlling costs. This position also supports RFP and RFQ processes, monitors vendor performance, mitigates supply risks, and provides guidance to staff as needed. Strong attention to detail, organization, and communication skills are essential to keep procurement activities running smoothly and efficiently.

Requirements

High School Diploma or higher
Proficient ability with math and calculations, including material usage and inventory tracking
Computer proficiency, including strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
Ability to provide excellent customer service while multitasking in a fast-paced environment.
Strong communication skills.
Strong attention to detail with the ability to maintain accurate records and reports
Basic accounting skills, including invoice processing and reconciliation and proficiency.
Proficient ability with math and calculations.

Nice To Haves

Experience in a production print or print services environment
Experience with inventory reconciliation and annual inventory processes
Familiarity with digital print platforms and production reporting
Customer service experience within a print or manufacturing setting
Experience supporting contract bids and framework orders

Responsibilities

Order consumables, paper, office supplies, and miscellaneous parts needed for department operations.
Initiate, process, and track invoices for payment
Creation of Purchase Orders.
Enter and manage print orders in the Monarch system
Request quotes from outside vendors and assist with contract bids as needed
Work with the Business Manager to reconcile inventory discrepancies
Open, sort, and distribute mail as needed
Assist customers with paper samples and answer questions regarding paper, binding, and finishing options
Answer phones and provide general departmental support as needed
Other duties as assigned.