Senior Payroll Specialist

BITCO Insurance Companies•Davenport, IA

About The Position

This position is responsible for leading all components of the payroll process and maintaining day-to-day payroll functions, ensuring accurate and timely processing while maintaining compliance with federal, state, and local regulations. As part of the HR Operations team, this position partners closely with HR and Finance to support day-to-day operational processes. The Senior Payroll Specialist must demonstrate flexibility and a collaborative mindset to assist with broader HR Operations initiatives and priorities as business needs evolve.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience
Minimum 3 years payroll processing experience required, including multi-state payroll processing
Strong knowledge and understanding of payroll functions including preparation, balancing, internal control, and payroll tax law
Must be able to maintain a high level of confidentiality
Excellent attention to detail with ability to complete work with a high degree of accuracy
Understanding and proficiency with Microsoft Office, payroll system(s), and database software
Strong interpersonal, verbal, and written communication skills
Proven ability to stay organized, multi-task, and meet deadlines

Nice To Haves

Experience with UKG Pro payroll software is a plus

Responsibilities

Process bi-weekly payroll for multi-state workforce, ensuring timely and accurate processing of payroll transactions or payroll updates including employee changes, salaries, benefits, garnishments, taxes, and other deductions and payroll calculations
Prepare and maintain accurate records and reports of payroll transactions
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
Participate in audits by providing records and documentation to auditors
Identify and recommend updates to payroll HRIS software, systems, and procedures, as necessary
Facilitate year-end W2 reporting, federal, and state tax filings
Generate reports on a regular or on demand basis to support payroll processing and other requirements associated with quarter or year-end
Investigate and resolve any payroll discrepancies or issues, as necessary
Process special payments in accordance with company programs
Serve as a primary point of contact for payroll-related inquiries
Collaborate with HR Operations on employee data management, compliance initiatives, reporting, and process improvements
Provides cross-functional support across HR Operations as needed to support business needs
May mentor and assist lower-level Payroll staff
Other tasks and projects as assigned