Senior Payroll Specialist

Cincinnati Children's•Mount Vernon, VA

4d•Hybrid

About The Position

Hybrid schedule after training. 3 days in office/2 days remote. JOB RESPONSIBILITIES Payroll Processing & Accuracy - Process bi-weekly payroll for hospital staff, ensuring accuracy in wages, deductions, paid time off (PTO), and Extended Illness Bank (EIB) adjustments. Validate and input payroll corrections post-payroll; ensure integrity of imported payroll data files. Audit Payroll, Time & Attendance records for compliance with hospital policies; collaborate with department timekeepers to resolve discrepancies. Ability to manage multiple priorities and meet strict deadlines. Tax Compliance & Reporting - Review and assist with payroll tax forms across foreign international, federal, state, county, and local levels, ensuring compliance with all regulatory deadlines. Ensure adherence to payroll tax regulations, including those affecting foreign national employees. Prepare and submit IRS Forms for employees claiming tax treaty exemptions. Provide guidance to foreign national employees regarding tax status, treaty eligibility, and required documentation as appropriate. Multi-Jurisdictional Payroll Management - Manage multi-state payroll compliance, including jurisdictional registration and tax setup for new locations. Reconcile payroll liability accounts monthly and support financial close processes in coordination with Finance and Accounting teams. Systems & Data Integrity - Support internal and external support systems system testing, upgrades, and integrations. Generate and transmit electronic files for tax-sheltered annuities and retirement contributions. Collaboration & Policy Development - Collaborate with Payroll, HR, IS, and Accounting teams to develop and maintain payroll policies, procedures, and employee-facing communication materials. Assist with all required payroll tax filings and tax deadlines (includes bi-weekly, monthly, quarterly, and annually) including data reconciliation and form preparation. Troubleshoot for less experienced team members. Mentor/Educate others on specialty knowledge. JOB QUALIFICATIONS Bachelor’s degree or equivalent combination of education and experience 5+ years of related experience About Us At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s. Cincinnati Children's is: Recognized by U.S. News & World Report as a top 10 best Children's Hospitals in the nation for more than 15 years Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025) One of the nation's America’s Most Innovative Companies as noted by Fortune Consistently certified as great place to work A Leading Disability Employer as noted by the National Organization on Disability Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC) We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us. Comprehensive job description provided upon request. Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability Completion of Application You will be asked to fully complete each page of the application to the best of your knowledge. Failure to complete all parts of the application will result in a delay in processing and/or rejection of the application. Need Assistance or Accommodation? Assistance with Application: For assistance or technical support, email [email protected]. Accommodation: We provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require an accommodation in the application process, email [email protected].

Requirements

Bachelor’s degree or equivalent combination of education and experience
5+ years of related experience

Nice To Haves

Experience with payroll systems such as Workday, Kronos/UKG, and ADP.
Understanding of general ledger accounting, payroll tax regulations, and account reconciliation.
Experience with foreign national taxation and IRS compliance (Forms 8233, 1042).
Analytical, organizational, and communication skills.

Responsibilities

Process bi-weekly payroll for hospital staff, ensuring accuracy in wages, deductions, paid time off (PTO), and Extended Illness Bank (EIB) adjustments.
Validate and input payroll corrections post-payroll; ensure integrity of imported payroll data files.
Audit Payroll, Time & Attendance records for compliance with hospital policies; collaborate with department timekeepers to resolve discrepancies.
Ability to manage multiple priorities and meet strict deadlines.
Review and assist with payroll tax forms across foreign international, federal, state, county, and local levels, ensuring compliance with all regulatory deadlines.
Ensure adherence to payroll tax regulations, including those affecting foreign national employees.
Prepare and submit IRS Forms for employees claiming tax treaty exemptions.
Provide guidance to foreign national employees regarding tax status, treaty eligibility, and required documentation as appropriate.
Manage multi-state payroll compliance, including jurisdictional registration and tax setup for new locations.
Reconcile payroll liability accounts monthly and support financial close processes in coordination with Finance and Accounting teams.
Support internal and external support systems system testing, upgrades, and integrations.
Generate and transmit electronic files for tax-sheltered annuities and retirement contributions.
Collaborate with Payroll, HR, IS, and Accounting teams to develop and maintain payroll policies, procedures, and employee-facing communication materials.
Assist with all required payroll tax filings and tax deadlines (includes bi-weekly, monthly, quarterly, and annually) including data reconciliation and form preparation.
Troubleshoot for less experienced team members.
Mentor/Educate others on specialty knowledge.