Senior Payroll Accountant

Quanta Government Solutions, LLC•Houston, TX

19h•Onsite

About The Position

Every moment of every day, people all over the world rely on the infrastructure work provided by Quanta Services and Quanta Government Solutions. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come. Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, communications and government industries worldwide. Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. The Senior Payroll Accountant is responsible for owning the accurate and compliant processing of weekly multi-state payroll within ADP Workforce Now while strengthening payroll controls, tax compliance, and payroll-to-general-ledger integrity. This role is critical to supporting a growing federal infrastructure contractor operating across approximately 15 states. The position will initially focus on processing accuracy, compliance stabilization, and procedural improvements, with the opportunity to evolve into a payroll leadership role as the organization scales.

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred
Associate degree with significant payroll experience considered
5+ years of payroll processing experience
Multi-state payroll experience required (5+ states preferred)
Experience with ADP Workforce Now strongly preferred
Experience with prevailing wage and certified payroll highly preferred
Experience reconciling payroll tax filings to general ledger
Experience managing state tax registrations and notice resolution
Experience working within accounting systems such as QuickBooks
Strong working knowledge of federal and state payroll tax regulations
Understanding of payroll integration with general ledger and project/job cost systems
Familiarity with payroll data mapping during ERP transitions
Proficiency in Excel (pivot tables, lookups, reconciliations)
Ability to manage complex payroll scenarios and meet strict deadlines
Strong understanding of payroll internal controls and segregation of duties

Nice To Haves

Experience with or exposure to Deltek Costpoint strongly preferred, particularly in a government contracting or project-based environment
Experience supporting ERP implementations, system transitions, or payroll module integrations preferred

Responsibilities

Process and review weekly payroll in ADP Workforce Now, including off-cycle payroll runs
Review time, earnings, deductions, and pay adjustments for accuracy and compliance
Validate payroll funding amounts and control totals prior to transmission
Lead and complete the annual 401(k) plan audit process
Process certified payrolls as required by project specifications, ensuring compliance with prevailing wage and fringe benefit regulations
Upload periodic payroll reports to corporate system (PeopleIQ) and resolve any discrepancy errors
Complete reconciliation of employee benefit deductions and Fidelity funding amounts to ensure accurate payments
Collaborate with People team to ensure employee payroll changes are addressed timely and accurately in payroll system
Serve as primary contact for payroll-related employee inquiries
Ensure compliance with federal, state, and local payroll tax regulations across 15+ jurisdictions
Manage state tax registrations for new work locations and maintain tax account records
Review ADP payroll tax filings, deposits, and year-end reporting (W-2, 941, state returns)
Reconcile payroll tax reports to the general ledger
Monitor and update state unemployment insurance rates
Resolve state and local tax notices in coordination with ADP and taxing authorities
Support reciprocity and multi-state sourcing considerations as business expands
Ensure payroll compliance with Davis-Bacon and prevailing wage requirements
Review and validate wage classifications and fringe allocations
Support preparation and reconciliation of certified payroll reports (WH-347)
Maintain documentation supporting wage compliance for audit purposes
Prepare and post payroll journal entries
Reconcile payroll clearing, tax, and benefit liability accounts
Reconcile payroll registers to the general ledger
Support month-end and year-end close processes
Maintain and improve payroll process documentation and internal control procedures
Support internal and external audit requests, including regulatory or federal compliance audits
Assist with bank reconciliations
Support accounts payable processing
Assist with fixed asset tracking and reconciliations
Support special accounting projects as assigned

Benefits

Comprehensive medical, dental, and vision insurance coverage
Company-paid life and disability insurance
Access to mental health support and resources
Generous paid time off (PTO), Military Leave and company-observed holidays
Ongoing training and development programs
Career advancement opportunities to support professional growth
Tuition reimbursement for continued education
Employee recognition and rewards program
401(k) retirement savings plan with company match
Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection)
Maternity and paternity leave programs to support growing families