Senior Operations & Expense Analyst

Prospect Capital•New York, NY

2d•Onsite

About The Position

Provide comprehensive operational, financial, and administrative support across multiple affiliated entities. This role oversees corporate travel and expense programs, CRM administration, intercompany billing, and accounts payable functions. The position requires strong analytical skills, attention to detail, and the ability to manage complex, multi-entity processes in a fast-paced environment. This individual will act as a senior review layer above existing expense operations staff and partner closely with Controllers to ensure accurate fund allocations and policy compliance.

Requirements

Bachelor’s degree required; 7+ years of experience within private equity, credit, hedge fund, asset management, or multi-entity financial services environment strongly preferred.
Experience with SAP Concur Travel & Expense, Cognos, EmailXpenC, American Express @work and coding expenses.
Understanding of CRM systems the capabilities for managing conferences and optimization.
Master of prioritization, pivoting in tasks and accomplishing work in an organized and timely manner in a high pressure.
Strong understanding of multi-entity accounting, expense allocations, and billing structures.
Solid knowledge of accounting principles, accounts payable, and expense reconciliation.
Analytical mindset with the ability to interpret financial data and identify discrepancies.
Proven ability to manage competing priorities in a high-pressure environment.
Proactive, self-directed work ethic with strong problem-solving skills.
Intermediate to advanced proficiency in Microsoft Office (Excel required).
Excellent organizational, written, and verbal communication skills.
Professional, collaborative, and service-oriented demeanor.

Nice To Haves

Experience with IntegriDATA Expense Allocation System a plus.

Responsibilities

Expense Allocation Governance
Serve as subject matter expert on expense allocation across multiple funds, strategies, and affiliated entities.
Apply fund documents, LP agreements, and internal allocation policies to ensure accurate expense treatment.
Financial Operations & Accounting Support
Assist with accounts payable functions across multiple entities, including review and comparing to travel and expense allocations. Support intercompany billing accuracy.
Partner with vendors to resolve outstanding items, manage billing inquiries, and oversee subscription and membership tracking and renewals.
Collaborate with teams to respond with reporting requests and financial inquiries from senior leadership, including the CEO and Corporate Controller.
Work with finance team members to support departmental objectives and process improvements.
Monitor third-party data integrations to ensure accuracy and data quality.
Travel & Expense Administration
Oversee and occasionally assist with all aspects of corporate travel through SAP Concur Travel, including complex domestic and international itineraries, conference coordination, booking group travel, maintaining traveler profiles, and last-minute changes or cancellations.
Ensure accurate multi-entity expense allocations and compliance with company T&E policies.
Oversee corporate credit card programs (including American Express) across multiple entities, including data feeds, reconciliations, troubleshooting, and system maintenance.
Review, code, and reconcile companywide expenses in Concur; analyze expense data, resolve discrepancies, and obtain required documentation.
Conduct monthly compliance reviews of employee expense reports and provide reporting to management.