Senior Officer, IncuBio (Admin Support)
About The Position
Provide operational and administrative support for the IncuBio Programme (Life and Health Technology) Coordinate the application process and panel assessment/milestone meetings including handling applications, inviting assessment panel members and arranging admission panel meetings / milestone meetings, and serving as secretary for key meetings with accurate minutes and follow‑up Ensure accurate documentation, proper filing and record-keeping, and maintain appropriate internal controls to support compliance with programme guidelines and internal policies Consolidate, monitor, and analyze operational data, and support the preparation of datasets, reports, and materials for management reviews, reporting exercises, and performance tracking Handle and respond to programme‑related enquiries in a timely and professional manner Support programme enhancement initiatives, including process improvement, workflow streamlining, customer experience enhancement, and coordinating and supporting IT system development Assist in any other duties as assigned
Requirements
- A bachelor’s degree in Business Administration, Communication, Engineering, Science, Information Systems/ DataAnalytics or other related doscipline
- 3 years’ work experience, preferably with funding programme management or business operation/administration
- A self-starter with outgoing personality and positive attitude, organized, result-oriented, strong analytical thinking with planning ability and able to work effectively with different level of people
- Good team player with strong sense of responsibility and excellent multitasking abilities
- A good command of spoken and written English and Chinese including Mandarin
Nice To Haves
- Prior exposure in biotech industry is an advantage
- Good track record in process improvement, implementation and enhancement of IT system with knowledge in compliance is a plus
Responsibilities
- Provide operational and administrative support for the IncuBio Programme (Life and Health Technology)
- Coordinate the application process and panel assessment/milestone meetings including handling applications, inviting assessment panel members and arranging admission panel meetings / milestone meetings, and serving as secretary for key meetings with accurate minutes and follow‑up
- Ensure accurate documentation, proper filing and record-keeping, and maintain appropriate internal controls to support compliance with programme guidelines and internal policies
- Consolidate, monitor, and analyze operational data, and support the preparation of datasets, reports, and materials for management reviews, reporting exercises, and performance tracking
- Handle and respond to programme‑related enquiries in a timely and professional manner
- Support programme enhancement initiatives, including process improvement, workflow streamlining, customer experience enhancement, and coordinating and supporting IT system development
- Assist in any other duties as assigned
Benefits
- Unique Work.Live.Play.Learn culture in Hong Kong’s largest Innovation & Technology ecosystem
- 5-day work week, attractive annual leave and additional special leave
- Medical benefits including dental and annual check-up from Day-1, with extended coverage to dependent(s)
- Professional training and career advancement opportunities
- Accessible to various bus service with network across different locations in HK
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
251-500 employees
