Senior Officer, Gift Processing

University of Ottawa•Lexington, MA

13h•Onsite

About The Position

University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world. Position purpose: Reporting to the Manager, Gift Processing, the incumbent plans and coordinates the operational activities of the Gift Processing Office, including financial transactions and internal controls, in order to provide support and advice to managers and to ensure that policies and procedures are well understood and properly implemented. Coordinates the donor acknowledgement process and contributes to database integrity and accuracy of gift details and biographical information. Checks donor accessible funds to identify irregular spending patterns.

Requirements

Advanced knowledge of accounting practices normally acquired through postsecondary studies in a related discipline, or an acceptable equivalent combination of education and work experience
Minimum 3 years of demonstrated experience in a similar role
Strong organizational skills and ability to set priorities
Ability to take responsibility and to work independently
Excellent customer service and good interpersonal skills
Ability to work well as a team member
Very close attention to detail to ensure highly accurate data entry and analysis
Ability to understand and follow directions and explain complex policies and procedures
Good judgment and ability to use sensitive and confidential information appropriately
Spoken and written proficiency in both official languages (French and English)

Nice To Haves

Knowledge of philanthropic databases (Raiser’s Edge) considered an asset
Knowledge of Canada Revenue Agency rules and regulations on charities
Office experience in using word processing, spreadsheets and databases

Responsibilities

Processes gifts in support of the fundraising team’s philanthropic efforts.
Scrutinizes all gifts and solicitation/pledge forms received to ensure that information is valid and accurate.
Enters data on complex gifts which require particular attention.
Maintains database integrity by checking for irregularities among gift payments and among the biographical information submitted with gifts.
Monitors the accuracy of the gift information entered by other staff members, performs validation queries and implements corrective measures when inconsistencies are detected.
Prepares and processes batches to efficiently process several donations at once (fundraising events, crowdfunding, third party solicitations, monthly donations through payroll deduction, pension plan deductions, direct debit by banks and major credit cards).
Deposits all monies (cheques, cash or credit card payments) while following appropriate University procedures and internal controls.
Produces and reconciles deposit reports (using financial system ledger) that are submitted with cash and cheques to Financial Services.
Ensures tax receipts are issued in a timely manner based on gift receipt eligibility as indicated by the Canada Revenue Agency.

Benefits

The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.

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