Gift Processing Specialist

DePelchin Children’s Center•Houston, TX

7d•Onsite

About The Position

The Advancement Data Specialist is responsible for the day-to-day data entry, gift processing, acknowledgments, and record maintenance. This role supports the growing demands of increased giving, particularly as the Advancement department continues to expand.

Requirements

Bachelor's degree or commensurate experience.
Two (2) years’ experience in a non-profit, accounting, or data focused setting.
Knowledge of basic accounting concepts.
Excellent computer skills with proficiency in Microsoft Word and Excel.
Excellent organizational skills and ability to multi-task with uncompromising attention to detail.
Ability to maintain confidentiality and sensitivity relating to donor philanthropy.
Ability to interact with a diverse client base with culture sensitivity.
Commitment to professionalism, effective communication in all interactions, and fostering a positive and collaborative work environment.

Nice To Haves

Two (2) years’ experience with Virtuous, Raiser’s Edge, or a similar relational database.
Experience in data entry, gift processing and receiving.

Responsibilities

Ensure the timely and accurate processing of gifts.
In collaboration with the Accounting department, manage the full process of depositing donation checks, ensuring secure handling and timely scanning to the bank account.
Produce, prepare and mail accurate gift acknowledgements and tribute notifications.
Update and correct addresses when mailings are returned.
Maintain and coordinate gift document storage.
Import bulk data files for fundraising staff.
Assemble simple mailing lists and gift lists.
Daily review for duplicate records.
Receive and respond to simple donor communications related to gifts and update the acquisition “Do Not Contact” list.
Perform routine data integrity queries and updates.
Produce, prepare and mail weekly new donor Welcome Kits.
Provide support to Advancement Database Manager as needed.