Senior Office Associate | 6001 NAPIC Executive & Planning | 1st Shift

Denso•Maryville, TN

About The Position

Description BP OA Key Responsibilities Project Management Support Complete job registration process for projects in SQL and JCMS while verifying the automated data transfer occurred accurately between the SQL, JCMS, and Work Front systems. Upon receiving management approval of the quote or specification changes, prepare the final data package and email the complete package to the customer. Handle email communication related to quote issuance, job approvals, closures, and cancellations. Ensure all associated information is accurately recorded and updated in relevant software systems. Monitor and when advised, update the job/project status and schedules within the necessary software packages. Log data for completed projects within SQL, JCMS, and Work Front and update task completion percentages as needed. Process spare parts data Project Parts Ordering Complete project parts ordering and department expense requests via Matix2 and GPM software. Sales and Job Records Tracking Maintain and update as needed the Sales/OH data file. Track and verify monthly labor hours Perform job records data upload to JCMS on the first business day of each month. Support as needed job invoice processes and related functions. Administrative Support Collect data regarding the annual fixed asset inventory verification process and maintain accurate records regrading department assets. Assist with the onboarding of new associates, update organizational charts, and perform related administrative tasks. Monitor departmental policy documents and ensure up-to-date compliance tracking. Monitor the Highly Cashable Log and respond to inquires Cross-functional Support & Back-up Duties Provide backup support for the following area: PIC NA Planning OA, SSR BP OA, South PC OA, and North BP OA Other Develop and complete Job Instruction Sheets (JIS) and policies/procedures for all key activities within your area of responsibility. Apply process knowledge and collaborate with all necessary contributors to complete JIS forms with accuracy and consistency DOMO report review for all BP areas Support system conversions pertaining to BP Required to work with confidential data Perform other related duties as assigned by management When required, must be able to work extended hours to meet deadlines Support Annual & Revised Plan data gathering as needed or requested by management.

Requirements

Associate degree in Business Administration, Accounting, or Finance OR +1.5 years completion of college-level coursework in Business Administration, Accounting, or Finance combined with a minimum of eight (8) years of relevant professional experience will be considered in lieu of the degree requirement.
Ability to manage several projects simultaneously while meeting deadlines, maintaining a productive work schedule, and data accuracy.
Strong organizational skills.
Ability to complete tasks, projects, and responsibilities in a timely manner and by the assigned due dates.
Strong time management skills.
Display daily persistent and eagerness to improve productivity.
Excellent attention to detail and well-developed written and oral communication skills
Demonstrates the ability to independently manage job responsibilities, tasks, project priorities, and deadlines with minimal support.

Responsibilities

Complete job registration process for projects in SQL and JCMS while verifying the automated data transfer occurred accurately between the SQL, JCMS, and Work Front systems.
Prepare the final data package and email the complete package to the customer.
Handle email communication related to quote issuance, job approvals, closures, and cancellations.
Ensure all associated information is accurately recorded and updated in relevant software systems.
Monitor and when advised, update the job/project status and schedules within the necessary software packages.
Log data for completed projects within SQL, JCMS, and Work Front and update task completion percentages as needed.
Complete project parts ordering and department expense requests via Matix2 and GPM software.
Maintain and update as needed the Sales/OH data file.
Track and verify monthly labor hours
Perform job records data upload to JCMS on the first business day of each month.
Support as needed job invoice processes and related functions.
Collect data regarding the annual fixed asset inventory verification process and maintain accurate records regrading department assets.
Assist with the onboarding of new associates, update organizational charts, and perform related administrative tasks.
Monitor departmental policy documents and ensure up-to-date compliance tracking.
Monitor the Highly Cashable Log and respond to inquires
Provide backup support for the following area: PIC NA Planning OA, SSR BP OA, South PC OA, and North BP OA
Develop and complete Job Instruction Sheets (JIS) and policies/procedures for all key activities within your area of responsibility.
Apply process knowledge and collaborate with all necessary contributors to complete JIS forms with accuracy and consistency
DOMO report review for all BP areas
Support system conversions pertaining to BP
Required to work with confidential data
Perform other related duties as assigned by management
When required, must be able to work extended hours to meet deadlines
Support Annual & Revised Plan data gathering as needed or requested by management.