Senior Occupancy Planner
About The Position
As Senior Occupancy Planner, you will drive the client's global occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Regional Occupancy Planning Director, you will partner closely with Portfolio Strategy and the Client's Strategic Planning team, driving integration with relocation management, project management, and facilities management functions. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, as well as workplace design solutions. This role has 3 direct reports and is responsible for all aspects of people management for the team. You will understand the planned 1-5 year real estate strategy for all buildings and businesses in the portfolio, acting as the main point of contact for occupancy planning initiatives and escalations for the specified AMER region.
Requirements
- Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field
- Minimum of 8-15 years of experience in a corporate real estate environment
- Previous experience in space/occupancy planning at a strategic level
- Proficient in CAFM systems
- Proficient in Microsoft Excel (pivot tables, V-Lookups, cell calculations, formulas, etc.)
- Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations
- Ability to work in all Microsoft Office suite software technology
- Ability to conduct and actively participate in video conferencing meetings effectively
- Candidates must be authorized to work in the United States without sponsorship
Nice To Haves
- Proficient in Bluebeam
- Experience with workplace strategy is highly desirable
- Experience serving as lead Occupancy Planner to a regional team of occupancy planners
- Experience leading special, ad-hoc planning analyses
- Strong relationship management skills and ability to deal with very sensitive information
- Experience facilitating communication between occupancy planners, space planners, Org Space Program Managers, and other GREF team members
- Experience incorporating occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site, and org-level allocations
- Experience supporting document development of long-range strategy incorporating occupancy strategy at building and org level
- People management experience including all aspects of leading and developing direct reports
Responsibilities
- Apply and validate finance-approved top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the Portfolio Strategy team to analyze the client's portfolio and identify opportunities to optimize space
- Develop scenario planning to support business engagement and Portfolio Strategy, analyze occupancy and attendance metrics, and derive proposed Desk Share Ratio (DSR) for each organization and team
- Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
- Report current and forecasted supply and capacity for a rolling three-year timeframe, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves
- Develop stacking diagrams of current and future state based on three-year headcount forecasts, obtain organizational alignment to migration and stacking plans, and coordinate scope and phasing schedules for project implementation
- Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans
- Review Site Audit Data (including seat assignments, occupancy, vacancy, labs, and equipment) and partner with local Space Planner for validation needs and timing
- Support the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations, and partner closely with Portfolio Strategy and real estate partners to assess space options and develop solutions that account for competing priorities
- Responsible for all aspects of people management for the team
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Full-time
Career Level
Senior
