Senior Manager, Travel & Expense

Anduril Industries•Costa Mesa, CA

7d•$146,000 - $194,000

About The Position

We are looking for a detail-oriented corporate Senior Manager to lead our travel & expense programs and ensure an efficient corporate travel program that meets the fast-paced nature of our business. You will implement and enforce effective corporate travel policies and monitor traveling activity and programs. You will oversee the strategy of the company’s travel program and provide program and system enhancements. You’ll work closely with the Finance and Accounting team to ensure that travel spend is budgeted and charged correctly, and also with the People team to ensure that candidates, new hires, and existing employees have a seamless travel experience. As Senior Manager of the Travel & Expense program, you should be a strategic thinker and able to create travel policies and programs according to the company’s needs. If you add excellent people skills, organizational ability and a great deal of professionalism, then you’re someone we’d like to meet!

Requirements

Previous experience as corporate travel & expense manager for 5+ years
Extensive understanding of global travel & expense operations: policy governance, compliance, audit, and tax implications across regions
Deep knowledge of travel & expense platforms and related finance systems
Strong grasp of global and regional regulatory requirements, including local tax laws and statutory reporting
Familiarity with cross-functional processes, including Accounts Payable, Risk Management, Treasury, Procurement, HR, and Audit
Knowledge of change management, policy deployment, and best practices in global service delivery
Advanced analytical and reporting skills, with the ability to leverage data to drive decision-making and continuous improvement
Good knowledge of MS Office and CTM/GDS solutions
Ability to multi-task
Strong interpersonal and communication skills
Critical-thinker and problem-solver
Customer-centered mindset
You have a strong bias for action and like to work with high autonomy
Must be a U.S. Person due to required access to U.S. export controlled information or facilities

Nice To Haves

Experience with Egencia & Ramp (our travel & expense platforms)
Experience overseeing audits of travel transactions and enforcing policies to ensure responsible spending
Experience managing a travel program at a government contractor - knowledge of government allowability

Responsibilities

Lead the Travel & Expense program at Anduril - managing 3 FTEs (one primarily focused on travel, and 2 primarily focused on expense and expense review)
Advise and collaborate with the Senior Executive team on travel spend analysis, travel policies and program enhancements
Execute global strategy while adapting to regional variations and business needs
Establish operational excellence through strong processes, controls, and stakeholder support
Partner with Executive Assistants to ensure they have the resources to manager their executives’ travel.
Prioritize ad-hoc support when needed for Executives and EAs
Lead vendor management & strategic negotiations with hotels, airlines, rental car agencies and for meetings & events.
Manage escalations with stellar communication skills
Split your time between travel management and expense management, including but not limited to:
Supporting individual travelers when questions/issues arise
Supporting with unused airline ticket management
Reviewing and approving a subset of employee expenses and reimbursements
Supporting with month end close, ensuring employee expenses are completed and approved in a timely manner to reduce the need for month end accruals
Managing Business Travel Accidents (BTA) and Auto Insurance (both active/new claims and renewal of these policies)

Benefits

Healthcare Benefits US Roles: Comprehensive medical, dental, and vision plans at little to no cost to you. UK & AUS Roles: We cover full cost of medical insurance premiums for you and your dependents. IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents.
Additional Benefits Income Protection : Anduril covers life and disability insurance for all employees.
Generous time off : Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.
Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.
Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available.
Professional Development: Annual reimbursement for professional development
Commuter Benefits: Company-funded commuter benefits based on your region.
Relocation Assistance: Available depending on role eligibility.
Retirement Savings Plan US Roles: Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options. UK & IE Roles: Pension plan with employer match. AUS Roles: Superannuation plan.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume