Senior Manager, Executive Office & Business Operations

Egetis Therapeutics AB

12d•Hybrid

About The Position

Join us in helping patients with rare diseases. At Egetis Therapeutics we challenge the status quo for the benefit of those in need. We offer an open, positive and supportive culture where everyone can be their best. Through trust, we work seamlessly across functions. As an employee you are empowered and encouraged to have an entrepreneurial spirit, enjoying an organization with conscious and efficient decision-making and we take pride in our collaborative working environment! In February 2025, the European Commission approved Egetis’ Emcitate® (tiratricol) as the first and only treatment of peripheral thyrotoxicosis in patients with monocarboxylate transporter 8 (MCT8) deficiency (Allan-Herndon-Dudley Syndrome). In January 2026, Egetis completed the U.S. rolling NDA submission to the FDA for Emcitate® (tiratricol) for treatment of patients with MCT8 deficiency. As a committed, courageous and collaborative organization, we are seeking to grow our team to drive success both in the pre-launch and post launch phases of our anticipated U.S. approval. For more information, please visit our website at www.egetis.com [http://www.egetis.com/] or follow us on LinkedIn and Facebook Our Values Courageous - Challenge the status quo for the benefit of the patient Committed - Operate with high ethical standards through efficient organization to deliver top quality results Collaborative - Through trust, work seamlessly across functions and with external partners Position Summary The Senior Manager, Executive Office & Business Operations serves as a key partner to the President and U.S. Leadership Team, combining C-suite–level administrative support with hands-on operational execution. This individual will manage leadership operations, corporate documentation, and vendor processes, while driving core business operations and supporting commercial readiness in a small, fast-paced rare disease organization. The role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate is resourceful, proactive, and thrives in a fast pace, highly collaborative, build-oriented setting. This role reports directly to the President North America.

Requirements

Bachelor’s degree required; advanced degree or formal project management training a plus.
Approximately 7+ years of experience in executive support, business operations, or commercial operations in pharmaceutical/biotech.
Demonstrated experience supporting senior leaders and managing complex, multi-stakeholder projects or processes.
Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills, with the ability to synthesize information into clear, concise materials.
High integrity, discretion with confidential information, and a collaborative, “roll up your sleeves” mindset.

Nice To Haves

Experience with CMLR processes and systems and familiarity with commercial operations (specialty or rare disease) strongly preferred.

Responsibilities

Coordinate itineraries and logistics for internal and external events for the President and Leadership Team.
Prepare, edit, and format presentations, reports, and executive communications.
Organize leadership meetings, including agenda development,materials preparation, and minutes tracking.
Develop briefing materials and summaries to support internal and external engagements.
Track and support completion of compliance trainings and key administrative requirements.
Maintain organized systems for U.S. documents, contracts, and records.
Own and maintain Teams/SharePoint documentation to ensure materials are current, clearly organized, and accessible to the appropriate stakeholders.
Manage document access and permissions to ensure the right individuals have appropriate visibility and control.
Support vendor onboarding and contracting, including routing agreements and managing execution (e.g., DocuSign).
Partner with HR, IT, and functional leaders to support onboarding of new employees.
Support and oversee planning and logistics for company events, including town halls, leadership offsites, launch meetings, and conferences.
Partner with cross-functional teams to coordinate congress and conference planning, including timelines, budgets, and vendor management.
Facilitate coordination between field and home office teams, including roster updates, territory alignment inputs, and operational needs.
Establish and maintain core operational processes, tools, and templates (e.g., planning calendars, dashboards, operating cadence).
Compile inputs from cross-functional teams to produce monthly business reports and leadership updates.
Provide coordination and documentation support for cross-functional initiatives (e.g., licensing, compliance, and business registrations).
Support alignment and execution of key operational priorities across marketing, medical, and market access functions.
Oversee operations of hybrid office, ensuring an efficient and functional environment for in-office and remote employees.
Coordinate vendors, office services, and facilities support as needed.
Manage office budgets, purchasing, and expenses.
Support internal meetings, offsites, and employee engagement initiatives.
Maintain and communicate office policies and health & safety practices.
Manage the operational workflow of the CMLR (Commercial, Medical, Legal, Regulatory) review process to ensure compliant and efficient material approval.
Coordinate routing, tracking, and approval of promotional and non-promotional materials.
Maintain MLR documentation, trackers, and SOPs, including approved-for-use materials.
Partner with marketing, market access, medica and compliance teams to improve CMLR processes, timelines, and tools.