Senior Legal Services Specialist
About The Position
Support the Legal & Compliance team by coordinating workflows, tracking tasks, and ensuring continuity across shared workstreams. Provide administrative support for core legal operations, which include contract administration, service of process handling, corporate governance, and regulatory filings. Assist with project tracking by monitoring deadlines, maintaining calendars, updating progress tools, and providing light project-management support. Prepare and format documents, templates, presentations, reports, and correspondence for attorneys and leadership. Maintain organized electronic files and record-keeping systems to support department efficiency. Receive and route service of process items and, as needed, coordinate subpoena and records-request responses under guidance of in-house counsel. Assist business units in identifying and managing risks related to legal and regulatory requirements affecting transactional policies and procedures under guidance of in-house counsel. Provide limited litigation support, including organizing case materials, maintaining a litigation calendar, and assisting with collections and bankruptcy notices and tracking. Provide administrative support for corporate governance activities, including maintaining records, preparing materials, gathering documents for entity filings, and assisting with regulatory submissions. Support Board, committee, and internal corporate meetings by assisting with logistics, materials preparation, and follow-up tasks. Conduct basic legal research and compile summaries under attorney supervision. Coordinate with business units to gather information, route requests, and support cross-functional projects.
Requirements
- Bachelor’s degree.
- Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook preferred).
- 4–7 years of experience supporting a legal department, compliance team, or similar professional services environment.
- Strong organizational skills with excellent attention to detail and the ability to balance multiple priorities.
- Exceptional written and verbal communication skills.
Responsibilities
- Coordinating workflows
- Tracking tasks
- Ensuring continuity across shared workstreams
- Providing administrative support for core legal operations
- Assisting with project tracking
- Preparing and formatting documents
- Maintaining organized electronic files and record-keeping systems
- Receiving and routing service of process items
- Coordinating subpoena and records-request responses
- Assisting business units in identifying and managing risks
- Providing limited litigation support
- Providing administrative support for corporate governance activities
- Supporting Board, committee, and internal corporate meetings
- Conducting basic legal research and compiling summaries
- Coordinating with business units to gather information, route requests, and support cross-functional projects
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
