Senior Legal Secretary
About The Position
Senior Legal Secretary positions supervise, direct and participate in the activities of subordinate legal secretaries engaged in providing the full range of legal secretarial services to the Deputy City Attorneys; compose, transcribe and prepare legal documents, correspondence and reports; be knowledgeable and a resource to others regarding the Case Management System [Prolaw] used by the division; ensure the accuracy and completeness of documents ready for permanent storage; evaluate and revise work procedures to adhere with legal requirements and department policy; provide technical guidance, expertise and training to subordinates relating to office policies, legal formats, and legal filing procedures and requirements; review the work of subordinates for timeliness and conformance to legal requirements; coordinate and resolve workload problems; evaluate and rate the work performance of subordinates; maintain records; provide updates to the Office Manual(s), and coordinates changes with other seniors and the Principal Legal Secretary, and perform other duties as assigned. NOTE: Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS). You must meet the following requirements on the date you apply unless otherwise indicated. EDUCATION/EXPERIENCE: You must meet ONE of the following options: Two years of full-time experience as a Legal Secretary II with the City of San Diego. Four years of experience performing the full range of Legal Secretary duties in a law firm, corporate legal office, or public entity legal office. NOTE: City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.
Requirements
- Two years of full-time experience as a Legal Secretary II with the City of San Diego.
- Four years of experience performing the full range of Legal Secretary duties in a law firm, corporate legal office, or public entity legal office.
- City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.
- Proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
Nice To Haves
- Lead and/or supervisory experience.
Responsibilities
- Supervise, direct and participate in the activities of subordinate legal secretaries
- Compose, transcribe and prepare legal documents, correspondence and reports
- Be knowledgeable and a resource to others regarding the Case Management System [Prolaw]
- Ensure the accuracy and completeness of documents ready for permanent storage
- Evaluate and revise work procedures to adhere with legal requirements and department policy
- Provide technical guidance, expertise and training to subordinates relating to office policies, legal formats, and legal filing procedures and requirements
- Review the work of subordinates for timeliness and conformance to legal requirements
- Coordinate and resolve workload problems
- Evaluate and rate the work performance of subordinates
- Maintain records
- Provide updates to the Office Manual(s), and coordinates changes with other seniors and the Principal Legal Secretary
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
