Senior Human Resources Specialist - Benefits and Leave

SWCA Environmental Consultants

3d • $27 - $35 • Remote

About The Position

SWCA seeks a Senior Human Resources Specialist – Benefits and Leave (HR Title = Senior Human Resources Specialist – Total Rewards) to join our Total Rewards team. This position provides primary support for Benefits and Leave Administration. The position supports the administration of various employee benefits and leave of absence programs across a multi-state environment ensuring compliance with all relevant policies and governance.
This is a regular (with benefits), full-time, hourly position with benefits that can be performed remotely from anywhere in the United States.
Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.
Our Vision (the North Star): Make SWCA the best workplace and an industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.
We are #OneSWCA. We collaborate, we are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals committed to our culture.
Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

Requirements

• Must demonstrate a strong knowledge and understanding of employee benefits as normally obtained through the completion of a high school diploma or equivalent.
• Maintains a current working knowledge of federal, state, and local regulations concerning employee benefit practices, FMLA, ADA, multi-state leave laws, ensuring departmental policies and procedures meet compliance requirements.
• Demonstrated experience in employee benefits and leave administration in a multi-state environment, HR compliance, or other programs requiring the ability to interpret and apply federal, state, local laws and company policies, is expected. Typically demonstrated through one year of related professional experience; two years of related experience in a multi‑state or highly regulated HR environment is preferred.
• Proficiency in HR systems and intermediate Excel skills required.
• Must demonstrate time management and organizational skills to support various benefit programs and retirement plans in a fast-paced environment.
• Must demonstrate excellent customer care and focus to assess employee needs.
• Must be able to troubleshoot and resolve employee benefit and leave issues in a timely fashion, while being professional, empathetic, and informative.
• Must be a team player demonstrating strong teamwork and collaborative skills while delivering excellent customer service.
• The ability to work effectively within a team environment and follow direction is critical to the success of this role.

Nice To Haves

• Bachelor’s Degree in Human Resources or related field, preferred.

Responsibilities

• Serves as a resource to new, existing, and former employees as it relates to the company’s benefits, wellness, and leave programs.
• Assists with preparing and facilitating benefits educational webinars to promote employee participation in all Total Rewards program offerings.
• Acts as a member of the Total Rewards team to research and resolve benefits related inquiries, with insurance providers and other benefit administrators, in a timely fashion. This includes assisting employees with benefit claims, eligibility, and plan provisions.
• Maintains accurate benefits and leave of absence records within HR systems and vendor platforms, ensuring data integrity, documentation accuracy, and compliance with company policies and applicable regulations.
• Assists in developing and delivering communications and educational resources that promote awareness around the company’s Total Rewards philosophy and programs, including benefits, wellness and leave programs.
• Supports the administration of employee leave programs (eligibility, documentation requirements, timelines, and return-to-work procedures) including FMLA, state and local leave laws, parental leave, military leave, and company-sponsored leave programs in a multi-state environment.
• Supports HR Business Partners and operations leaders in coordinating the interactive process for ADA accommodation requests.
• Assists with implementation, administration, and user experience in the benefits enrollment platform in the Human Resources Information System (HRIS).
• Performs data reporting and retrieval activities within the HRIS system to monitor benefit program utilization, benefits data maintenance, and audits using intermediate Excel skills.
• Assists with completing benefits and leave reporting requirements as needed as well as receiving and managing vendor file feeds.
• Assists in the development, implementation, and maintenance of benefits and leave Standard Operating Procedures (SOPs) to ensure departmental efforts are performed in an effective and efficient manner.
• May be called upon to assist other Total Rewards functions (i.e., compensation, HRIS, Rewards).

Benefits

• We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).
• Regular-status employees are also eligible for performance bonuses.
• Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive benefits package (https://www.swca.com/careers/benefits-wellness/), forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED