Senior Executive Secretary

City Of San Antonio, TX•San Antonio, TX

53d•Onsite

About The Position

Under direction, is responsible for performing a variety of highly responsible and complex secretarial and administrative duties for Mayor, Council, and City Manager's Office. Provides general information and assistance to the public. Working conditions are primarily inside an office environment. May exercise functional supervision over assigned staff. This position is a "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Requirements

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). An Associate's Degree is highly desirable.
Four (4) years of increasingly responsible secretarial and clerical experience, including two (2) years of word processing or other computer experience.

Nice To Haves

An Associate's Degree is highly desirable.

Responsibilities

Performs a wide variety of complex and responsible secretarial and administrative duties for Mayor, Council or City Manager's Office.
Screens calls, visitors, and mail; responds to sensitive requests for information and assistance; and resolves citizen concerns and complaints.
Interprets policies, procedures, laws, and regulations in response to inquiries and complaints; and refers inquiries as appropriate.
Initiates and maintains a variety of files and records for information related to the assigned office; and maintains manuals and updates resource materials.
Prepares and maintains accurate records of personnel related paperwork, including requests for leave, changes of status, and personnel requisitions; assists in the preparation of employee performance appraisals; and prepares payroll.
Independently responds to letters and general correspondence of a routine nature.
Makes travel arrangements; maintains appointment schedules and calendars; and arranges meetings, conferences, and civic functions.
Researches, compiles, and analyzes data for special projects and various reports.
Orders and maintains office supplies.
Monitors fax and copier machines and printers and recommends and arranges necessary maintenance.
May receive and process monthly billings from the general accounting office.
May take minutes during various board, commission, or committee meetings.
Performs related duties and fulfills responsibilities as required.