Executive Secretary

Shaw Industries•Cypress, CA

17h

About The Position

The Executive Secretary provides essential administrative support to Shaw’s senior leaders, ensuring efficient scheduling, travel coordination, expense processing, and meeting preparation. This role requires strong organizational skills, discretion with confidential information, and proficiency in MS Office to manage reports, correspondence, and events. Ideal candidates excel in multitasking, communication, and time management while maintaining professionalism in a fast-paced environment. Position Overview: Perform administrative and office support duties for several directors in order to allow them to work more efficiently. Responsible for a variety of reports, records, and scheduling management. Perform administrative and office support duties for sales leaders in order to allow them to work more efficiently. Responsible for a variety of reports, records, and scheduling management.

Requirements

Minimum 3 years Administrative experience required
Proficient in MS Office.
Must have excellent computer, communication, oral, and written skills
Must be courteous and pleasant with both visitors and callers.
Must be able to comprehend and analyze written reports.
Must be able to communicate and interact effectively in a verbal and written fashion.
Possess excellent time-management and organizational skills.
Ability to be a team player.
Possess excellent interpersonal skills and the ability to communicate effectively with all levels of personnel.
Ability to work well under pressure.
Excellent telephone skills and manners
Ability to exercise independent judgment in prioritizing workload.
Must have a good aptitude for computer and other office machinery

Responsibilities

Type letters, inter-office correspondence, narrative and statistical reports.
Independently prepare correspondence and recurring reports for sales leaders
Arrange sales meetings and events
Coordinate customer events
Receive and screen visitors and telephone calls.
Ability to perform secretarial duties with speed and accuracy with little supervision.
Must have knowledge and experience with word processing.
Must be able to handle confidential information.
Must be able to prioritize routine work.
Perform related duties as assigned.
Handle incoming/outgoing correspondence
Requisition supplies, furniture, and equipment.
Maintain organizational structure for portions of the Residential Retail sales force
Coordinate meals for group meetings.
See that needed spreadsheets/reports, tracking information etc. are keyed and on a daily, weekly, or monthly basis.
Work closely with Senior Management, scheduling meetings, etc.
Make travel arrangements
Process and submit expense reports.
Work at markets as requested by management.