Senior Executive Coordinator

Center for Family Health • Jackson, MI

6d

About The Position

As Senior Executive Coordinator at CFH, you will do more than provide administrative support. You will serve as a key partner to the CEO, helping ensure the executive office operates efficiently while supporting organizational governance, strategic initiatives, compliance activities, and community-focused priorities. This role is essential in coordinating executive workflow, Board of Directors support, regulatory follow-up, special projects, and high-level communications that help move the organization forward.

Requirements

• Bachelor’s degree in business administration, Public Health, Healthcare Administration, or a related field required
• 3 to 5 years of executive-level administrative experience preferred, ideally in healthcare, nonprofit, or FQHC settings
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• Ability to manage sensitive information with discretion and professionalism
• Proficiency in Microsoft Office Suite and collaboration platforms
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced environment
• Strong interpersonal skills and the ability to build relationships across diverse teams and communities

Nice To Haves

• Experience supporting Boards of Directors or governance bodies strongly preferred
• Familiarity with HRSA, UDS, OSV, FTCA, and other FQHC regulatory requirements highly desirable

Responsibilities

• Manage the CEO’s calendar, communications, and workflow with a high degree of discretion
• Prepare briefing materials, reports, presentations, and follow-up documentation for internal and external meetings
• Track progress on strategic initiatives and support timely follow-through on CEO directives
• Conduct research, compile data, and prepare summaries to support executive decision-making
• Coordinate Board of Directors and committee meetings, including scheduling, logistics, and documentation
• Prepare and distribute Board packets, minutes, resolutions, and compliance materials
• Maintain governance records in accordance with HRSA requirements
• Support Board recruitment, onboarding, and training activities
• Assist with HRSA Operational Site Visit preparation, documentation, and follow-up
• Support federal, state, and grant reporting and compliance activities
• Maintain policies, procedures, governance documents, and organizational contracts
• Track regulatory deadlines and help ensure timely submission of required reports
• Draft internal and external communications on behalf of the CEO
• Serve as a liaison between the CEO, staff, Board members, community partners, funders, and government agencies
• Support community outreach, advocacy, public relations efforts, and organizational events
• Coordinate leadership meetings, retreats, and strategic planning sessions
• Document decisions, action items, and timelines and ensure follow-through
• Oversee document management, filing systems, and confidential information handling
• Provide logistical meeting support, including room set-up and minute taking

Benefits

• Medical, Dental & Vision Insurance
• Flexible Spending Account (FSA) & Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Short-Term & Long-Term Disability
• Employer-Paid Life Insurance + Voluntary Life Options
• 403(b) Retirement Plan with 3% employer match after one year
• Continuing Education Fund
• Public Service Loan Forgiveness (PSLF) eligibility
• Generous Paid Time Off
• 9 Paid Holidays + 1 Personal Holiday
• Perfect Attendance Bonus (eligible hourly staff)
• Discounted Jackson YMCA Membership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees