Executive Coordinator

Freddie Mac

4d•$77,000 - $115,000

About The Position

At Freddie Mac, our mission of Making Home Possible is what motivates us, and it’s at the core of everything we do. Since our charter in 1970, we have made home possible for more than 90 million families across the country. Join an organization where your work contributes to a greater purpose. Position Overview: The Single-Family Servicing Relationship and Portfolio Management (SRPM) and Servicing Policy and Quality Assurance (SPQA) Vice Presidents are seeking an Executive Coordinator to provide primary administrative support. This role may also serve as backup support for the Executive Coordinator to the Single-Family Portfolio and Servicing Division Head. Together, the SRPM and SPQA teams oversee asset management, servicing policy development and execution, and quality assurance activities that help mitigate losses across Freddie Mac’s single-family portfolio of approximately 14 million loans. The teams operate within the Single-Family Portfolio and Servicing division, which also includes Servicing, Pricing, Operations, Securitization, and SF BTO. Our Impact: As a premier mortgage asset manager, Freddie Mac Servicing cultivates a culture of excellence through innovation and accountability that drives meaningful change and creates opportunities for sustainable homeownership. Your Impact: Manage calendars, provide telephone coverage, make travel arrangements, schedule meetings and coordinate logistics, prepare documents and presentations, process expenses and coordinate special projects Ensure executives are organized and well-prepared for meetings and activities; assemble and organize all information and background materials required for daily and future schedules Review and address a high volume of email and information, organize and prioritize for response, determine disposition and respond to inquiries. Coordinate meetings (including meeting materials) with various internal and external customers Ability to interact and collaborate effectively with colleagues at all levels across the enterprise and external parties Submit expense reports, verifying accuracy and legitimacy of expenses Maintain space allocation for business unit and assign space to new hires Support compliance with corporate privacy standards by completing quarterly clean desk reviews Provide administrative support in large team meetings using MS Team technology Provide administrative back up support as needed Support executive in travel planning

Requirements

Knowledge of all office functions, with 10+ years of experience in executive support
Strong attention to detail; demonstration of sound judgement, tact, diplomacy and discretion
Ability to work well under pressure and multi-task a number of activities in a fast-paced environment
Great teammate that collaborates effectively with colleagues across the enterprise
Advanced computer skills; solid understanding and expertise with Microsoft Office Suite of products
Excellent oral and written communication skills
Ability to network with other administrative coordinators within the division
Demonstrated eye for business, problem solving skills, intellectual maturity, and relationship management
Flexibility in all situations - supporting multiple VPs with different needs and styles
Multi-tasking - prioritizing disparate tasks
Complete discretion - confidentiality always required

Responsibilities

Manage calendars, provide telephone coverage, make travel arrangements, schedule meetings and coordinate logistics, prepare documents and presentations, process expenses and coordinate special projects
Ensure executives are organized and well-prepared for meetings and activities; assemble and organize all information and background materials required for daily and future schedules
Review and address a high volume of email and information, organize and prioritize for response, determine disposition and respond to inquiries.
Coordinate meetings (including meeting materials) with various internal and external customers
Ability to interact and collaborate effectively with colleagues at all levels across the enterprise and external parties
Submit expense reports, verifying accuracy and legitimacy of expenses
Maintain space allocation for business unit and assign space to new hires
Support compliance with corporate privacy standards by completing quarterly clean desk reviews
Provide administrative support in large team meetings using MS Team technology
Provide administrative back up support as needed
Support executive in travel planning