Executive Coordinator

AZURREO • Lebanon, PA

3d • Remote

About The Position

The Executive Coordinator plays a central role in supporting the operational efficiency of leadership and internal teams.
This role focuses on organization, coordination, and follow-up across multiple operational activities. The Executive Coordinator ensures that information flows efficiently between teams, that priorities are tracked, and that key operational tasks are executed in a structured manner.
The position requires strong organizational skills, clear written communication, attention to detail, and the ability to manage multiple responsibilities in a remote environment.
This role is well suited for professionals who are highly structured, proactive, and comfortable working closely with leadership to maintain operational clarity and execution.

Requirements

• Bachelor’s degree in Business Administration, Management, Operations, or a related field.
• 2–3 years of experience in administration, executive support, or operational coordination roles.
• Professional proficiency in English (written and spoken).
• Strong proficiency in Microsoft Office 365, particularly Outlook, Excel, Teams, and SharePoint.
• Excellent organizational skills and attention to detail.
• Ability to work independently in a fully remote environment.
• Reliable internet connection and appropriate home working setup.

Nice To Haves

• Experience working in international or remote organizations.
• Exposure to operational coordination, reporting, or executive support environments.
• Experience working with structured processes and documentation.
• Comfort coordinating across multiple teams and time zones.

Responsibilities

• Manage executive calendars and coordinate meetings across different time zones.
• Prepare agendas, meeting materials, and documentation required for leadership discussions.
• Ensure meeting outcomes are documented and action items are tracked.
• Track ongoing initiatives, internal tasks, and deadlines across different teams.
• Follow up with responsible stakeholders to ensure that operational priorities remain on schedule.
• Support leadership in maintaining operational visibility across projects and internal activities.
• Maintain organized documentation across shared digital workspaces.
• Ensure that important operational information, processes, and reports remain accessible and properly structured.
• Assist in preparing internal reports and operational summaries.
• Assist with operational coordination tasks across internal departments.
• Support leadership with administrative follow-up related to ongoing initiatives, reporting, and internal processes.
• Contribute to improving internal workflows and organizational efficiency.

Benefits

• Full-time permanent employment.
• Fully remote work based in Lebanon.
• Working hours from 9:00 AM to 6:00 PM Tunis time with a 1-hour break.
• Paid annual leave and public holidays.
• Opportunity to work with global telecom and technology clients.
• Structured professional environment focused on long-term development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees