Senior Executive Business Partner

Klaviyo•Boston, MA

15h•Hybrid

About The Position

The Senior Executive Business Partner will provide business support to the SVP of GTM Operations and SVP of Worldwide Strategic Partnerships in our Go-To-Market organization. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our leadership team. Executive Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.

Requirements

You have 6 years experience in an executive administrative support role. Support in Operations, Sales Go To Market and Partnership Organizations preferred.
You have experience supporting C-level executives (highly preferred).
You have experience booking travel and completing expense reports and maybe have experience holding your own corporate card (preferred).
You have experience with managing customer related activities and high profile events such as managing event logistics, especially in a project manager capacity.
You have experience and are proficient and well versed in using Google Suite, Slack, Zoom, and other communication technologies.
You are intellectually curious and maintain a high level of confidentiality.
You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
You are able to work independently and are a self-starter.
You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge
You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.
You’ve already experimented with AI in work or personal projects, and you’re excited to dive in and learn fast.
You’re hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient.

Responsibilities

Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
Provide strategic input on executive level project management
Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
Attend meetings, take notes on action items, and follow up with content and deliverables as needed.
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
Proactively manage correspondence and meeting priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and events. Effectively interfaces with employees from other groups within Klaviyo and Senior Executives inside and outside the company, and recognizes key players within all organizations.
Help set agendas and review content for leadership meetings
Complete travel arrangements and expense reports for the executives you support.
Take ownership of small projects as they come up for example, crafting team communications, creating slides for all hands, managing overall budget and plan events for the team within the budget requirements
Willing to go above and beyond to manage changing calendar commitments and seamless global travel scheduling
Ability to be in the office a minimum of 3 days a week in our hub locations may be required for this job
Expectation to travel 10-15% as needed to support office events.
Transform workflows by putting AI at the center, building smarter systems and ways of working from the ground up.Continuously experiment with AI tools—testing, learning, and sharing insights to keep the team and organization ahead of the curve, as well as championing new applications that accelerate workflows and elevate quality responsibly.
Apply AI fluency to streamline work, reallocate saved time and reinvest into more meaningful, high-impact areas.