Executive Business Partner

Vanta

3d•Remote

About The Position

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. As the Executive Business Partner to Vanta’s Chief Product Officer and VP of Product, you will play a critical role in ensuring these leaders can focus on their most impactful work. We’re looking for someone who is genuinely motivated by execution and finds energy in getting things done and supporting leaders operating at high velocity. Strong judgment, proactive thinking, adaptability, and the ability to anticipate needs and stay ahead of shifting priorities will be keys for success in this role. You will join Vanta’s centralized Executive Business Partner team, a cohesive group that shares best practices, collaborates closely, and provides consistent, high-quality support across the executive team. While this role is primarily execution-focused, you will also support select projects that improve operational effectiveness within the CPO organization and across the EBP team.

Requirements

5+ years of experience as an Executive Assistant, Business Partner, or similar role supporting VP+ executives in a fast-paced environment (preferably within a SaaS or GTM organization).
Proven ability to manage multiple complex priorities and adapt quickly as plans change.
Excellent communication and organization skills, able to synthesize and communicate information with clarity and precision.
Strong business judgment and attention to detail; knows when to escalate and when to act independently.
Comfortable working across functions and time zones with a high degree of professionalism.
High emotional intelligence and an instinct for building trust and rapport across teams.

Responsibilities

Partner closely with senior executives, providing excellent administrative and operational support that enables them to focus on their most impactful work. Adapt quickly to each leader’s working style and pace to deliver seamless day-to-day support.
Act as a trusted gatekeeper, managing complex calendars and scheduling with an understanding of business priorities and context.
Own travel and logistics end-to-end, planning itineraries and coordinating customer visits, offsites, and internal events with precision and care.
Streamline communication and coordination, ensuring information flows efficiently between executives, their teams, and cross-functional partners. You will ensure decisions, follow-ups, and priorities are clearly documented and actioned.
Anticipate needs and solve problems proactively, identifying potential scheduling conflicts, gaps, or dependencies before they arise and offering clear, thoughtful solutions.
Maintain the highest level of professionalism and discretion, exercising sound judgment when handling sensitive or confidential information.
Collaborate with the broader Executive Operations team to ensure alignment across the Leadership Team on meetings, deliverables, and follow-up actions.