Senior Executive Assistant

Vantive • Deerfield, IL

11d • $64,000 - $90,000 • Hybrid

About The Position

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities. Your Role The Senior Executive Assistant plays a meaningful role on the team, providing dedicated support to executives as well provide support for their function as a whole . You will have exposure to senior levels of the organization, partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities. Your team Vantive’s Kidney Care Finance function supports business leaders to engage with healthcare providers, patients, and regulators to address unmet medical needs through innovation, evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of Vantive’s products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of Vantive’s products and therapies to save and sustain lives.

Requirements

• High School diploma required; Associates' degree or professional certification preferred
• 4+ years of experience at Executive Assistant or Sr. Executive Assistant level
• Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
• Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
• Experience working with Global teams and internal/external business partners
• Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing, unpredictable situations.
• Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail. Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
• Leader; go-to resource for admin team. Ability to motivate others and manage differences.
• Exceptional Outlook calendar management/scheduling skills
• Exceptional knowledge of PowerPoint, Word, Excel, Outlook and computers/systems
• Highly proficient in invoice/PO processing
• Exceptional knowledge of Zoom, WebEx, Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
• Leadership role providing administrative support/management of internal and external events as requested.

Responsibilities

• Coordinate/manage schedules for corporate leaders.
• Build/prepare correspondence and complex presentations.
• Develop database/spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
• Prepare expense reports; manage department credit line for purchases.
• Apply and implement internal policies and provide training as needed.
• Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
• Support treasury with check deposits and signature gathering for banking documents

Benefits

• Vantive is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite.
• Our health and well-being benefits include medical, dental and vision coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance.
• Financial and retirement benefits include the Aon Pooled Employer Plan (“Aon PEP”), Vantive’s 401(k) retirement savings plan, to help you prepare for your future.
• We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave.
• Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED