Senior Executive Assistant

MongoDB•Palo Alto, CA

2d•$68,000 - $133,000•Hybrid

About The Position

MongoDB is seeking a Senior Executive Assistant to support our Chief Revenue Officer. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips. You will work closely with the Pre-Sales and GTM Organizations to ensure your executive is available and prepared to make business decisions in a timely and efficient manner. The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch-in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be able to manage multiple projects with a focus on the details to ensure accuracy with sensitive information. You should be comfortable working in a fast-paced environment with quickly changing priorities while being calm, efficient and highly organized. This role will be based Hybrid out of our Palo Alto office.

Requirements

8+ years of experience supporting one or more executives, or other relevant experience working directly with executives
Bachelor's Degree or equivalent relevant work experience
An ability to support a senior leader with global org of 300+
Highly-organized and a meticulous attention to detail with complex calendar management experience
Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material
Demonstrate a high level of accountability and critical thinking
Operate on changing priorities with urgency
Proficiency with Google Apps or similar, and video conferencing tools
Experience with managing the complications of domestic and international travel
Open to working the flexible hours demanded by this position
Strong understanding of global time zones
Strong verbal and written communication skills
Proven ability to keep a calm head under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing priorities
Takes feedback well, but also able to work autonomously with little direction and make decisions as needed

Responsibilities

Manage multiple requests and priorities of the CRO while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
Manage the CRO’s calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
Manage all travel and expenses, ready to handle international itineraries and last-minute changes
Lead, drive, and execute on various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment. At times, you will need to assist with onsite logistics of the events which may require traveling
Liaise with executives to drive, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
Track action items and key issues to closure with a high degree of integrity and accountability
Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
Work very closely with the other members of the GTM Leadership team and act as the eyes and ears on the ground, escalating information to the CRO as required
Assist with or deliver special assignments/projects, such as data analysis, as needed
Ability to travel periodically to MongoDB offices to meet people, for group meetings, etc., is required