Senior Executive Assistant

Koniag Government Services, LLC•Washington, DC

9d•Onsite

About The Position

Koniag Professional Services, LLC a Koniag Government Services company, is seeking a Senior Executive Administrative Assistant to support KPS and our government customer in Washington, DC. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. This advanced Executive Administrative position supports CESER's critical mission to strengthen security and resilience of the U.S. energy sector from cyber, physical, and natural hazard risks. This role demonstrates mastery and efficiency in all administrative functions while providing enhanced support for complex correspondence management and staff oversight. The position serves as the primary escalation point for administrative issues and manages the end-to-end process for critical, sensitive, and controlled correspondence including eDOCS, IG, GAO, LRM, FOIA, and similar high-priority initiatives. This role requires sophisticated understanding of government operations and the ability to manage and control workflow for on-site administrative staff while maintaining the highest standards of security and discretion essential to national energy security operations.

Requirements

Bachelor's degree in Business, Organizational Communications, Political Science, Management, or related field from an accredited college or university
Advanced degrees may be substituted for years of experience required
Minimum 7 years of total professional experience
At least 5 years of relevant Government work experience
Extensive experience in senior-level administrative support, supporting Senior Executive Service/GS-15 level and above
Demonstrated experience managing administrative staff and complex workflows
Experience with controlled correspondence and federal compliance processes
Proficiency working in MS Windows environment
Expert-level proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to draft Word documents and PowerPoint presentations for federal review
Advanced ability to utilize Excel to track and review data and perform analysis for federal use
Proficiency with DARTS (Departmental Audit Reporting & Tracking System)
Experience with SharePoint site management
Knowledge of government correspondence systems (eDOCS)
Comprehensive knowledge of DOE administrative policies, procedures, and requirements
Understanding of Inspector General (IG) and Government Accountability Office (GAO) processes
Knowledge of Freedom of Information Act (FOIA) procedures
Familiarity with records management programs and compliance requirements
Understanding of Enterprise Internal Controls requirements
Demonstrated ability to manage and mentor administrative staff
Experience in workflow management and quality assurance
Ability to serve as escalation point for complex administrative issues
Skills in task delegation and prioritization for team members
Demonstrated ability to be self-directed and take initiative
Ability to anticipate and address needs proactively
Proven ability to see projects through to completion
Ability to follow oral and written directions to complete assigned duties
Advanced organizational and time management skills
Problem-solving capabilities for complex administrative challenges
Strong written and verbal communications skills
Advanced multitasking capabilities
Complex problem-solving abilities
Advanced prioritization of tasks
Ability to effectively interact with staff, constituents, and external stakeholders
Ability to read, write, understand, and communicate fluently in English
Advanced written communication skills for federal correspondence
Experience interfacing with senior government officials and external stakeholders
U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)
Must pass enhanced background investigation for PIV card
Experience handling classified information and sensitive materials
Understanding of visitor control procedures and classified space requirements
Work products require no more than 3 iterations to complete
Maintain indexed decision logs for all actions
Provide uninterrupted front desk coverage during business hours
Submit travel vouchers within 5 business days of completion
Deliver meeting minutes within 24 hours of meeting completion
Proper formatting of controlled correspondence without spelling/grammar errors
Timely completion of quarterly IG/GAO reporting requirements
Effective management of administrative staff workflow and quality assurance
Successful resolution of complex administrative issues as primary escalation point
Maintenance of comprehensive tracking systems for controlled correspondenc

Responsibilities

Perform all below functions with demonstrated mastery and efficiency in all administrative functions
Provide comprehensive daily administrative support to one or more senior-level managers or department heads
Maintain consistent presence at CESER Front Desk during regular business hours (8:00 AM - 5:30 PM), acting as primary point of contact
Execute core administrative functions across four key areas: Administration Management Executive Administrative Functions Executive Scheduling Executive Timekeeping Management
Function as primary escalation point and first-level problem solver for complex issues encountered by administrative support staff
Provide guidance and resolution for administrative challenges across the office
Manage and control workflow for on-site administrative staff
Delegate tasks effectively with appropriate prioritization
Conduct quality assurance for administrative work products
Mentor and guide lower-level administrative staff
Support end-to-end process for critical, sensitive, and controlled correspondence
Manage eDOCS, IG, GAO, LRM, FOIA, and similar high-priority initiatives
Provide oversight from initial receipt through final resolution and archiving
Ensure compliance with ES, GAO, and IG procedures and DOE's Correspondence Style Guide
Complete quarterly reporting for IG/GAO using DARTS system
Handle Controlled Unclassified Information (CUI), Official Use Only (OUO), Confidential, and Personally Identifiable Information (PII)
Maintain strict adherence to security protocols and Departmental guidelines
Coordinate with CESER HQ Security Officer regarding foreign nationals meetings and secured meeting rooms
Develop and maintain Standard Operating Procedures (SOPs) for all functional activities
Support Asset Management efforts for CESER Senior and Executive Leadership
Manage SharePoint site messaging and visuals for SOPs
Process requests for leadership speaking engagements and public events
Coordinate with external requestors to negotiate due dates and mitigate operational disruptions