Senior Executive Assistant

Johnson & Johnson Innovative Medicine•Irvine, CA

1d•$66,000 - $106,260•Hybrid

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. We are searching for the best talent for a Senior Executive Assistant to support the VP, Program Management Office and Global Head of HR, Electrophysiology & Neurovascular. This hybrid position is in Irvine, CA. About MedTech Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech The Senior Executive Assistant will provide comprehensive administrative support to the VP, Program Management Office and Global Head of HR, Electrophysiology & Neurovascular. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, document management, and collaboration across the team. Critical capabilities include flexibility, approachability, advanced organizational skills, and proactivity. Partner with administrative teams across the organization to share best practices and ensure efficient operations. Candidates must demonstrate initiative, manage dynamic calendars, and provide consistent follow‑through to resolve issues and complete projects.

Requirements

A minimum of a High School diploma is required.
A minimum of 6 years of business experience
Expert skills in Microsoft 365 suite (Outlook, PowerPoint, Excel, Teams, and Word
Experience with expense reporting
Experience in coordinating team events, team meetings and town halls
Excellent verbal and written communication skills, with solid interpersonal skills
Strong orientation to details and organizational skills
Sense of urgency required while demonstrating a high degree of professionalism
Demonstrated experience interacting with senior level executives and maintaining a high level of confidentiality
Ability to successfully prioritize and provide accurate follow up on all issues and correspondence
Self-starter mentality with a strong sense of ownership and involvement
The ability to manage complex work with minimal supervision, and adapt in a fast-paced environment
Proactive calendar management skills
Experience with purchase orders

Responsibilities

Provide administrative support including calendar management, travel coordination, expense reporting, event coordination, POs and related activities as well as other initiatives for the VP, Program Management Office.
Provide support for the Global Head of HR, Electrophysiology & Neurovascular including calendar management, travel coordination, expense reporting, event coordination, POs and related activities.
Plan and maintain yearly calendar of leadership team meetings, townhalls and events
Prepare agendas and materials for executive and leadership meetings/visits
Establish and maintain support systems for structuring priorities necessary to the Executives
Coordinate and assist in developing associated business reports and prepare presentations
Perform data entry, basic data analysis, and maintain accurate records
Handle confidential matters requiring discretion and judgment
Act as liaison with other departments and outside agencies, including senior level management
Coordinate interviews and assist with onboarding of new team members
Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint/MS Teams site team
Manage POs / check requests as needed

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year