Senior Executive Assistant

Chickasaw Nation Industries, Inc.•Washington, DC

1d•$39 - $45

About The Position

The Senior Executive Assistant supports Assistant Secretary for Technology Policy/Office of the National Coordinator for Health Information Technology (hereafter referred to as "ASTP/ONC") in its Immediate Office, supporting the daily work and activities of the Deputy Assistant Secretary for Interoperability (DASI) and Deputy National Coordinator for Policy (DNCP). This work includes a variety of tasks related to the daily work and activities of the DASI/DNCP to include providing senior executive level administrative support, performing analytical and evaluation of tasks, and conducting other high priority and urgent projects as assigned by the DASI/DNCP. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Requirements

Provide confidential and senior executive level administrative support for the ASTP/ONC Immediate Office DASI/DNCP roles.
Must be able to obtain government security clearance.
Bachelor’s degree and a minimum of five (5) years’ relevant experience working in a professional business environment.
Proficient knowledge in the use of Concur Travel Systems (will train)
Operational knowledge of mobile application data use models
Working knowledge and understanding in the use of gap analyses
Operational knowledge and skill in administrative / clerical practices and systems, such as word processing, presentation development, records management, schedule / time management, as well as other office procedures and terminology
Advanced proficiency in using Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, Access, Visio, etc.)
Excellent written and verbal communications skills with knowledge and ability to utilize appropriate grammatical skills at a professional level
Ability to work and communicate effectively with all levels of management and coworkers, as well as a wide range of people with diverse backgrounds
Ability to identify problems and to use sound judgment
Ability to work independently on assigned tasks as well as to accept direction on given assignments
Ability to handle highly sensitive and confidential information with exceptional discretion
Ability to exercise discretion and independent judgment with respect to prioritization of time sensitive projects, thoroughness and impeccable attention to detail, grace under pressure
Demonstrated ability to multi-task in a fast paced environment with competing deadlines
Proven ability to exemplify professional behavior and to maintain high standards under pressure
Excellent organizational skills with ability to pay close attention to details
Ability to manage multiple projects and priorities
Skilled in event planning with ability to coordinate set up and room requirements for a variety of events and meetings
Excellent customer service skills with ability to apply good listening skills and to handle unusual or complex situations with a calm and focused approach
Ability to be proactive, take initiative and accept accountability for assigned work functions
Ability to work effectively both individually and in a team environment
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Nice To Haves

Experience using Concur is preferred (will train).

Responsibilities

Assist with managing the DASI/DNCP’s calendars.
Organize, convene, and facilitate regular meetings of project and portfolio/ad hoc team leads with the ASTP/ONC as well as meetings with other non-ASTP/ONC stakeholders (federal and non-federal).
Develop meeting tools, such as slide decks, agendas, and other documents and communications necessary to support the meetings.
Develop and distribute notes/results/action items from the meetings.
Track action items & update project management documentation as indicated based on meeting proceedings and send out necessary communication to promote the completion of action items.
Conduct analyses of tasks and document findings in briefings or decision documents as appropriate to the assignment.
Conduct research projects and performs analysis and evaluation of other special projects as assigned.
Work cooperatively with staff across ASTP/ONC to follow up on priority projects in order to ensure the necessary information and materials required.
Prepare presentation materials for high-priority intra-ASTP/ONC, intra-HHS, and/or public-facing activities.
Support the development of various project documents, and facilitate work of planning and steering groups within ASTP/ONC and across HHS Divisions. This includes, but is not limited to, reviewing and editing project management documents, analyzing data received from ASTP/ONC program offices and providing reports to the DASI/DNCP.
Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.