Senior Executive Assistant

Kura Oncology•Boston, MA

1d•$124,072 - $155,094•Onsite

About The Position

Are you ready to join a team committed to making a meaningful impact on cancer treatment through the discovery and development of precision medicines? At Kura Oncology, you have an opportunity to be a part of something bigger, with a lasting impact that you can be proud of. At Kura Oncology, we are working to change the paradigm and improve the science of cancer treatment. As an organization, we strive to cultivate a diverse and talented professional culture driven to develop precision medicine therapeutics. As we continue to build a leading biotech organization with a strong culture, a patient-focused mindset and a team focused on relentless execution, we are looking for innovative, passionate professionals to join us and make our vision a reality. To succeed at Kura, you will need to have a demonstrated ability for excellence in drug discovery and development and a roll-up your sleeves attitude. The ideal candidate will possess a values-driven work style where integrity and grit drive all behaviors, decisions, and actions. Kura Oncology is looking for a dynamic individual, who will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Senior Executive Assistant should have the ability to maintain a realistic balance among multiple priorities and will have the ability to work independently on projects, from conception to completion. The Senior Executive Assistant will provide specialized and advanced administrative support to the Chief Operating Officer (COO), Chief Legal Officer (CLO), VP Human Resources, and VP Clinical Operations. We are looking for a motivated self-starter and strong communicator with an elevated level of commitment, ownership, and sense of urgency.

Requirements

Bachelor’s degree preferred or a combination of experience and training.
Familiarity with legal process, procedures, terminology, and documentation.
5 years of experience supporting C-level management within the biotech/ pharmaceutical industry preferred. Previous legal function support is a plus.
Ability to work across time zones and exhibit flexibility in work schedule.
Proficient with basic computer skills including typing and 10-key by touch, Word, Excel, PowerPoint, Outlook, Concur, WebEx/MS Teams SharePoint and Office 365
Project management experience strongly preferred.
Biotech and/or start-up company experience strongly preferred.
Ability to exercise discretion and independent judgment regarding highly sensitive and external communications.
Excellent communication skills, verbal and written coupled with strong command of English
High emotional intelligence and relationship-building skills at all levels of the organization.
Ability to work collaboratively within administrative team. Maintains strong working relationship with other administrative support professionals in support of executive and company initiatives.
Ability to exhibit professional communication/coordination with key external partners/stakeholders (i.e. members of the board, external counsel, etc..)
Ability to work well with diverse
Excellent professionalism and strong interpersonal skills.
Must have a positive “can do” attitude and show excellent judgement as well as work well independently.
Flexibility to accommodate rapidly changing priorities and deadlines.
Must be flexible to work on-site at the Boston office location.
Willingness to travel as needed for executive support.

Responsibilities

Primary support Chief Operating Officer, Chief Legal Officer and 2 VPs managing complex calendars based on key business priorities (ex. special projects, issues and escalations, time zone complexities). This involves networking with other executive assistant team members.
Responsible for creating and coordinating all travel, including complex domestic and international travel with expected changes, and creating expense
Responsible for assisting the Chief Legal Officer and finance department with board committee materials, SEC filings, D&O questionaries, and equity document request
Back up administrative support related to the Board of Directors materials and meetings.
Develop meeting agendas, facilitate meetings (keeping agenda and goals on track), take minutes, and follow up on action items
Organize all aspects for offsite conferences and external events, including catering and transportation
Coordinate all contracts with contracting department and process POs to completion
Employs tact and good judgment in confidential situations, and proven experience interacting with senior management, keeper of confidential information i.e. leadership team meeting topics, personal information related to employee performance,
Proactively identifies and communicates issues, problems, and takes the opportunity to analyze and recommend conclusions. Reports appropriate feedback to their executive
Anticipates upcoming needs as it relates to their scope of responsibility and executes appropriate course of action. Manage and correct deviations for timelines when applicable i.e. collection of documents, reports, and rollup of information, getting performance reviews in on time
May manage, train and coaches less experienced administrative colleagues
Collaborates with HR on interviewing efforts with senior leadership, as needed
Assists with onboarding of new personnel into the department
Handle Executives' personal agendas/commitments as
Perform other duties as assigned.
Budget management
Active member on Events committees and supporting event initiatives as needed.
Creation and ongoing maintenance of cloud-based file organization and records, upkeep of executives’ memberships, dues, etc.

Benefits

Career advancement/ development opportunities
Competitive comp package
Bonus
401K + Employer contributions
Generous stock options
ESPP Plan
20 days of PTO to start
18 Holidays (Including Summer & Winter Break)
Generous Benefits Package with a variety of plans available with a substantial employer match
Paid Paternity/Maternity Leave
In-Office Catered lunches
Home Office Setup
Lifestyle Spending Stipend
Commuter Stipend (Boston Office)
Regular employee social activities, including happy hours, monthly birthday celebrations, Kura Koffee Talks, and much more!