Senior Executive Assistant

Trivium•Dearborn, MI

2h•$50,000 - $70,000•Hybrid

About The Position

This is not a traditional Executive Assistant role. This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you. You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction. If you need to be told what to do, this role is not for you.

Requirements

Minimum 3 years experience in: Executive Assistant Life Manager Operations Manager Chief of Staff–type roles
Proven experience supporting high-performing, Type-A executives
Strong operational, organizational, and project management skills
High emotional intelligence and confidence
Ability to push back, set boundaries, and enforce structure
Logical thinker and strong problem solver
Comfortable managing both business and personal matters
Tech-savvy and fast learne

Nice To Haves

Experience in fast-paced, entrepreneurial, or agency environments
Background in operations, project management, or business management

Responsibilities

Own and manage the Founder’s calendar, schedule, priorities, and routines
Create and enforce a structured daily and weekly schedule
Ensure meetings are prepared for in advance (agenda, notes, assets ready)
Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
Actively tell the Founder what needs to be done—not ask
Liaise with department heads to: Track progress Ensure deliverables are met Collect reports and KPIs
Consolidate reporting so the Founder receives clear, concise summaries
Track onboarding, training, and readiness of new hires (e.g., sales closers)
Ensure documentation, SOPs, and processes are maintained and followed
Identify inefficiencies and propose solutions proactively
Own execution of ongoing and new projects
Ensure no project stalls due to lack of follow-up
Coordinate across teams using tools like: Slack Google Workspace Asana / Monday.com HubSpot (or similar CRM)
Track deadlines, priorities, and dependencies
Manage personal logistics for the Founder and spouse: Appointments Travel planning Errands Household needs
Coordinate: Home maintenance Vendors Groceries and household orders
Ensure family commitments (kids’ schedules, events, pickups) are handled
Remove all personal distractions from the Founder’s plate
Schedule and organize: Networking activities Authority-building initiatives Social media and brand activities
Ensure assets, time blocks, and follow-through are in place
Keep the Founder focused and accountable to long-term growth initiative.