Senior Executive Assistant

Veza Technologies, Inc.•Redwood City, CA

3d•Hybrid

About The Position

We are seeking an energetic, personable, and highly-organized Executive Assistant to the Co-Founder & CEO of Veza. As our EA, your responsibility is to enhance our effectiveness through administrative support and to represent Veza and the Founder/CEO to others both internally and externally. As a partner to the Founder/ CEO and his success, you will have a high amount of visibility and will work cross-functionally in a hyper growth, fast paced startup environment Location: Hybrid/Remote/WFH (Bay Area Preferred)

Requirements

BA/BS required or equivalent experience
10+ years of CEO/Executive Administrative support in both an early stage startup and fast growth is required
Must have hands-on 4+ years experience supporting Founder / CEO
Ability to handle multiple priorities
Collaborative with other executive assistants
Demonstrate high integrity and confidentiality
Excellent oral and written communication skills.
Demonstrated dependability, team player, positive attitude and good attendance.
Person of high ethics, integrity, honesty and patience.
Demonstrated ability to work in a fast-paced, ever-changing environment.
Extremely proactive and efficiency oriented with ability to process and output high volume
Phenomenal organizational skills with obsessive attention to detail
Comfortable making decisions to keep things moving forward with little to no information/direction
Highly flexible, available and responsive
Superb conflict resolution and problem-solving skills

Responsibilities

Provide top level executive support to the Founder/CEO
Heavy calendar management: set appointments, prioritize & juggle appointments in the moment
Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings. Managing across multiple time zones
Drive administrative tasks including correspondence, drafting emails/documents, spreadsheet work and document management/file organization
Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
Strategic time management for Founder/CEO calendar
Handle complex domestic and international travel coordination
Coordination of special events (Board meetings, Leadership Offsite, QBRs, etc.)
Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
Handle confidential and non-routine information with utmost discretion
Develops, implements, and executes projects related to Founder/CEO focus areas
Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues
Act as a liaison between the executive and key business partners to facilitate calendar invites, communications, and information sharing
Coordinate aspects of onsite and offsite meetings and events
Must be able to work flexible hours on occasion