Senior Executive Assistant

Boulder Care • Portland, OR

7d • $75,000 - $90,000 • Hybrid

About The Position

A highly-organized and proactive Senior Executive Assistant supports Boulder Care’s Founder / CEO, COO, and the broader executive leadership team. This role manages complex scheduling, coordinates travel, handles personal and professional to-dos for key executives, and executes the logistics of leadership offsites and company gatherings. The Senior EA thrives in a fast-paced, dynamic environment, building and leveraging trusted relationships across the company and with key company stakeholders (e.g., Board and investor offices). They also communicate with polish and discretion, and enable key executives to operate with the least logistical and scheduling friction.

Requirements

• Exceptional written and verbal communication
• Team-focused; effective collaboration. Serves both the team and the customer at a consistently high level
• Demonstrates problem-solving and analytical skills appropriate for the position
• Demonstrates high ethical standards of behavior
• Maintains composure under pressure
• Regularly demonstrates Boulder’s core values (see below)
• Generally makes effective decisions and takes responsibility for their own mistakes
• Takes initiative and demonstrates a high sense of ownership
• Proficiency in key tools (e.g., G-Suite, Slack, Zoom, Notion, travel platforms)
• 5+ years of experience supporting C-level executives

Responsibilities

• Executive Calendar Management (20%)
• Own and optimize complex, dynamic personal and professional calendar for the CEO, COO
• Prioritize high-impact meetings, manage scheduling conflicts, and anticipate needs
• Coordinate internal and external meetings, including board meetings and investor touch points
• Travel Planning & Coordination (10%)
• Plan and book professional (and some personal)å domestic and international travel for the CEO, COO, Chief Legal Officer and for all SVP+ level executives
• Prepare detailed itineraries and ensure seamless logistics (flights, accommodations, ground transportation, dining, etc.)
• Proactively handle last-minute changes and travel disruptions
• Operational & Administrative Support (10%)
• Assist with expense reporting and invoice approvals for the CEO, COO and Chief Legal Officer
• Maintain confidentiality and exercise judgment on sensitive matters
• Identify and improve inefficiencies in executive workflows and administrative processes
• Inbox & Communication Support (10%)
• Help triage and respond to high-priority emails
• Draft, edit, and review written communications for clarity and tone
• Interface with internal and external stakeholders with discretion and professionalism
• Team Off-sites & Company Events (15%)
• Plan, organize, and execute leadership and team gatherings held offsite
• Manage event logistics including budgets, venue sourcing, contract negotiation, agendas, travel arrangements, catering, swag, and AV
• Coordinate with People/Operations team to ensure alignment with broader company culture goals
• Meeting Preparation & Follow-Up (10%)
• Prepare agendas, briefing documents, and presentation materials as needed and in collaboration with / at direction of the Chief of Staff
• Track and follow up on key action items and deliverables from CEO and COO meetings
• Support note-taking and executive communication workflows, leveraging tools like Notion, Google Docs, and Google slides
• Cross-Functional Collaboration (10%)
• Act as a liaison between the executive office and other departments
• Partner closely with the Chief of Staff
• Facilities Management(10%)
• Support the Office Manager for HQ
• Meet satellite offices needs
• Office Support (5%)
• Will support the company business lines by fielding incoming calls as needed.

Benefits

• Contribution to meaningful, life-saving work!
• Comprehensive medical, dental, vision, and short-term disability benefits designed to take care of our employees and their families
• Mental Health Services via insurance coverage, including Talkspace, and EAP for continuous care
• 4 weeks of vacation accrued per calendar year with a tenured increase to 5 weeks at 2 years of employment
• Sick leave accrued at 1 hr for every 30 hrs paid
• 9 Paid Holidays per year
• 12 weeks of 100% paid parental leave for the birth or adoption of a child (after 6 months of employment)
• 401(k) retirement savings
• Hardware provided to complete your work duties

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees