Senior Executive Assistant

Fidelity • Westlake, TX

17h • Hybrid

About The Position

Senior Executive Assistant The Role This is an outstanding opportunity for an experienced administrative professional who has a passion to learn and pitch in wherever needed. This role requires both strong organizational and process skills related to your administrative duties, as well as creativity and resourcefulness related to solving problems in support of aligned leader and teams. The Expertise and Skills You Bring · A bachelor's degree preferred, or secretarial certificate/ related work experience. · 3+ years of relevant experience preferably in a professional office environment · Effective time management skills, with ability to prioritize and balance multiple tasks simultaneously, reacting and thinking quickly while cutting through ambiguity. · Ability to be proactive and communicate effectively with all levels of Fidelity. · Possess strong Microsoft Office software experience and have the aptitude to learn new technology quickly. · Experience with driving process improvements and demonstrate creativity in solving them. · You have unrivaled attention to detail and consistent delivery of the highest quality of work. · Strong collaboration skills and enjoy working with a diverse, high performing team. The Value You Deliver · Assist assigned leaders with daily schedule, calendars, meetings, travel, and expenses. · Handling updates to organizational headcount charts, performance, scorecards, communication and other materials as needed. · Creating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint, Visio etc.) as needed. · Communicating as liaison with other internal departments. · Coordinating meetings internally and externally, preparation of agenda, meeting facilities and distribution of materials. · Provide support for onsite visits and events in coordination with aligned teams. · Knowledge Librarian for internal user procedure documents · Perform project related duties as needed

Requirements

• A bachelor's degree preferred, or secretarial certificate/ related work experience.
• 3+ years of relevant experience preferably in a professional office environment
• Effective time management skills, with ability to prioritize and balance multiple tasks simultaneously, reacting and thinking quickly while cutting through ambiguity.
• Ability to be proactive and communicate effectively with all levels of Fidelity.
• Possess strong Microsoft Office software experience and have the aptitude to learn new technology quickly.
• Experience with driving process improvements and demonstrate creativity in solving them.
• You have unrivaled attention to detail and consistent delivery of the highest quality of work.
• Strong collaboration skills and enjoy working with a diverse, high performing team.

Responsibilities

• Assist assigned leaders with daily schedule, calendars, meetings, travel, and expenses.
• Handling updates to organizational headcount charts, performance, scorecards, communication and other materials as needed.
• Creating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint, Visio etc.) as needed.
• Communicating as liaison with other internal departments.
• Coordinating meetings internally and externally, preparation of agenda, meeting facilities and distribution of materials.
• Provide support for onsite visits and events in coordination with aligned teams.
• Knowledge Librarian for internal user procedure documents
• Perform project related duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees