Senior Executive Assistant

EKI Environment & Water Inc • Daly City, CA

9h

About The Position

EKI Environment & Water, Inc. (EKI) is an employee-owned, full service, engineering and environmental sciences consulting firm serving private- and public-sector clients throughout the United States. If you are interested in improving the environment and advancing your career, then EKI is the place for you.

The Senior Executive Assistant position reports to the Chief Executive Officer (CEO) and Chief Operations Officer (COO) and serves as a trusted partner to senior leadership, providing high-level administrative, operational, and organizational support across the company. This role supports the entire executive team, with focused attention on the CEO and COO, and plays a critical role in ensuring executive effectiveness, operational continuity, and cross-functional coordination.

This position requires exceptional judgment, discretion, anticipation of executive needs, and the ability to operate independently in a fast-paced, dynamic environment.

Requirements

• 8 – 12+ (eight to twelve) years of experience supporting senior executives (C-suite or equivalent) in a complex, multifunctional organization
• Must have experience supporting multiple executives simultaneously, with direct CEO and COO partnership
• Must have a strong background in executive operations, administration, facilities, event planning, and cross-functional coordination
• Must be able to manage sensitive information with the highest level of confidentiality and professionalism
• Must be effective in operating in a dynamic environment with shifting priorities
• Must have a service-oriented mindset with executive-level judgment
• Must have advanced proficiency with Microsoft Office and comfort learning new systems
• Must have strong communication skills both oral and written
• Must be able to multi-task, stay organized, work independently, and collaborate with various project teams
• Must have exceptional organizational and prioritization skills
• Must be able to anticipate needs and solve problems independently
• Must be highly proactive, resourceful, and detail-oriented
• Must have a strong desire to grow personally as well as professionally
• Must have a great attitude and be eager to learn
• Must have a current valid driver’s license
• Must be able to work in a fast-paced environment with high-volume workload and frequent short deadlines
• Must be able to lift up to 25 lbs
• Must be able to work 10-hour days on occasion
• Must be able to work remaining in a stationary position, often standing or sitting for prolonged periods
• Must be able to travel occasionally, possibly overnight for customer meetings and site visits up to 5% of the time

Responsibilities

• Provide proactive, high-level support to the CEO, COO, and broader executive team, including complex calendar management, domestic travel coordination, meeting preparation and recordkeeping, and coordination
• Act as an operational extension of the executive team, managing workflows, tracking action items, and ensuring follow-through on key initiatives
• Prepare high-quality presentations, reports, and key performance indicator (KPI) or financial data packages for executive team meetings
• Anticipate executive needs and independently manage priorities to maximize leadership efficiency
• Serve as a liaison between various internal management teams
• Manage expense reports, document management, and executive records with accuracy and confidentiality
• Assist with development and implementation of corporate operational and finance processes, including policy development, training, and compliance monitoring
• Lead or support operational change initiatives and technology implementations
• Assist with implementation of the corporate training program, including scheduling, employee enrollment, uploading and tracking in the HRIS, etc.
• Oversee administrative coordinators at various office locations; provide mentorship, training, and standardization of best practices
• Support the Facilities Manager in facilities-related operations, including office moves, space planning, vendor relationships, and building services
• Lead planning and execution of onsite and offsite events, meetings, and retreats ranging from small leadership sessions to large-scale company events
• Manage vendor negotiations, contracts, and service agreements to ensure quality and cost efficiency
• Partner with Operations and Finance on onboarding, project accounting, training, and policy and process implementation
• Lead or contribute to special projects that require executive-level coordination and discretion
• Identify opportunities for process improvement, cost savings, and increased organizational efficiency
• Other duties as required

Benefits

• career advancement opportunities
• outstanding training opportunities
• incentive compensation including bonuses
• retirement benefits through an Employee Stock Ownership Program (ESOP) and 401(k) profit-sharing contributions
• group medical, vision, and dental benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed