Senior Executive Assistant to the Chief of Staff

Intermountain Health•Dayton, OH

1d•$34 - $52•Hybrid

About The Position

The Executive Assistant Senior - Enterprise Leadership Team provides full-time executive-level administrative support to the Chief of Staff to the President and Chief Executive Officer. This highly visible position directly interacts with internal and external contacts on behalf of the Office of the President and CEO and senior leaders of Intermountain Health. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief of Staff, leaders on the Enterprise Leadership Team, and the System Board of Trustees in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities includemanaging executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. Why Join Us? At Intermountain Health, you’ll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You’ll work alongside visionary leaders in a collaborative, inclusive environment. This hybrid role is located downtown Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Under the direction of Intermountain Health's AVP and Chief of Staff, this caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. Caregiver works as a competent member of the team, willingly providing partnership support when appropriate, and actively supporting team goals.

Requirements

Demonstrated experience supporting an executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support
Demonstrated excellent organizational skills and attention to detail
Excellent verbal and written communication skills including spelling, punctuation, grammar
Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision
Demonstrated ability to exercise sound judgement and discretion
Demonstrated excellent interpersonal skills with internal and external senior-level leaders
Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
Demonstrated ability to manage conflicting priorities with professionalism and equanimity
Demonstrated experience as valuable team player
Demonstrated efficiency in project coordination, tracking actions and outcomes
Trustworthy with items of a confidential nature
Critical thinker
Nimble - able to prioritize and pivot
Detail and action oriented
Strong execution skills and impeccable follow-through
Proactive and anticipates needs of leader (e.g., necessary meeting prep, logistics, follow-up communications, etc.)
Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Nice To Haves

Bachelor’s degree
Experience with events coordination and planning
Experience working in a matrixed healthcare setting
Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)