Senior Executive Assistant to the CEO

Trunk Tools, Inc. • New York, NY

4d • Onsite

About The Position

We're looking for an experienced Senior Executive Assistant to provide dedicated support to our CEO, Dr. Sarah Buchner, and oversee operations for our NYC office. This position requires more than traditional executive assistance: you'll need strategic thinking, strong leadership in office management, and hands-on engagement with company operations. The right person will be a trusted partner to the CEO, bringing professionalism, discretion, and initiative to everything they do. We're looking for someone who sees this as a career, not a stepping stone, someone ready to grow with us long-term. This role requires being in the NYC office every day the CEO is in the office (up to 5 days a week.)

Requirements

• 8+ years of experience as an Executive Assistant or in a similar role, with a proven track record supporting C-level executives in fast-paced, high-growth tech startups, and a demonstrated ability to grow in the role as an Executive Assistant
• Demonstrated ability to manage and prioritize a wide range of tasks while maintaining exceptional attention to detail and quality
• Occasional weekend or after-hours work may be needed as this is a customer-facing role, though this won't be a regular expectation.
• Strong written and verbal communication skills, with the ability to craft clear, compelling messages that reflect the voice of the CEO
• Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and other relevant office management and communication tools
• A strategic thinker with a proactive, problem-solving mindset and a can-do attitude
• Proven ability to handle sensitive information with integrity and confidentiality
• Experience working in dynamic environments, with the ability to stay resilient under pressure, adapt quickly to changing priorities, and drive projects to completion
• Skilled at managing challenging situations and working effectively with diverse personalities
• Committed to building a long-term Executive Assistant career—you're looking to grow in this role, not use it as a transition

Responsibilities

• Provide high-level administrative support to the CEO, including strategic calendar management, complex travel coordination, and thorough meeting preparation
• Anticipate the CEO's needs and address issues proactively, allowing her to concentrate on strategic initiatives and business growth
• Manage the CEO's email and inbox, flagging important communications and drafting responses
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and professionalism
• Provide select personal assistance to the CEO to support her focus on business priorities
• Plan travel arrangements for the executive team, including monthly executive onsites and conferences
• Serve as liaison between executive hires and People Operations to ensure smooth onboarding and engagement

Benefits

• A close-knit and collaborative early-stage startup environment where every voice is heard and every opinion matters
• Competitive salary and stock option equity packages
• 3 Medical Plans to choose from including 100% covered option. Plus Dental and Vision Insurance!
• Learning & Growth stipend
• Flexible long-term work options (remote and hybrid)
• Free lunch provided in the office in NYC & Austin - you’ll never go hungry with us!
• Unlimited PTO; We truly believe in work-life balance and that hard work should be balanced with time for rest and rejuvenation
• IRL / In-Person retreats throughout the year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees