Senior Executive Assistant - SVP, Behavioral Health

Northwell•New York, NY

About The Position

Performs diversified administrative/coordinative duties supporting the business activities of a senior executive leader. Assignments are complex in nature, requiring considerable judgment, tact and initiative. This position requires driving the SVP to and from the zucker hillside hospital (LIJ ) and south oaks (amityville) and other meeting locations daily. Candidate would need to pick up the SVP from Staten Island drop off daily. Candidates living in Staten Island and willing to drive locally and with in Northwell footprint are highly preferred.

Requirements

Associate's Degree required, or equivalent combination of education and related experience.
3-5 years of relevant experience, required.

Responsibilities

Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties.
Coordinates executive’s calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings; facilitates travel arrangements, as required.
Receives and reviews verbal and written information requests and releases information based on appropriateness; communicates company policy information to requesting parties; informs senior executive of matters requiring personal attention.
Administers executive department recordkeeping system.
Creates and updates various records and documentation, ensuring accordance with company policies and procedures.
Conducts research, compiling data from various internal/external sources; prepares materials for consideration and presentation by executives, committees and boards.
Participates in departmental projects, including assisting in preparation of budgets and monitoring expenditures.
Maintains executive office inventory and initiates supply requisitions.
Serves as a liaison between senior executive leadership, system managers and other internal/external stakeholders; facilitates issue resolution, taking independent action and determining appropriate course of action, as needed.
Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.