Senior Executive Assistant/Chief of Staff

Apollo.io

About The Position

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members. Apollo is hiring a Senior Executive Business Partner to support the General Counsel and scale the operating rhythm of the Legal function. This is not a traditional “calendar-only” EA role—this person will operate as a true force-multiplier: running executive operations, owning key Legal team enablement resources, and taking on high-trust special projects that require precision, discretion, and excellent judgment. While this role will partner across G&A and the executive team, its center of gravity is the Legal team: creating clarity and follow-through on priorities, keeping Legal’s systems current and useful, and helping the team run smoothly week-to-week.

Requirements

5–10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment.
Demonstrated excellence in complex calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure.
Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases); ability to keep information current and useful.
Exceptional written and verbal communication skills; consistently creates clarity and alignment.
Impeccable discretion handling sensitive and confidential information.
High proficiency with Google Workspace and comfort navigating myriad tools (Notion, Slack, Jira, etc.).

Nice To Haves

Legal experience (in-house, law firm, legal ops, or frequent partnership with legal teams/outside counsel).
Experience supporting governance workflows and/or board materials preparation.
Bay Area proximity for periodic in-person support (not required).

Responsibilities

Own complex calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time.
Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-ups tracked to completion.
Act as an extension of the General Counsel—anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy.
Own the Legal team’s Notion workspace: maintain structure, update core pages, keep process documentation current, and ensure the team can quickly find the latest information.
Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.).
Support Legal team communications and cadence: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately.
Act as a trusted proxy to support litigation: coordination with outside counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking.
Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation.
Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time.
Manage board-facing distribution workflows with strong version control and confidentiality norms.
Partner cross-functionally across G&A and the executive team on behalf of the General Counsel (e.g., planning rhythms, leadership communications, or special initiatives).
Support periodic events/offsites and leadership cadences as needed.