Senior Executive Admin Assistant

Sedgwick

About The Position

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve. Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies Certified as a Great Place to Work® Fortune Best Workplaces in Financial Services & Insurance Senior Executive Admin Assistant PRIMARY PURPOSE: To be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office; to handle details of a highly confidential and critical nature and function efficiently and effectively in a fast-paced professional environment; to independently manage multiple tasks and projects with competing priorities and deadlines; and to screen and prioritize communications and opportunities from external and internal sources.

Requirements

Bachelor's degree from an accredited college or university preferred.
Five (5) years administrative assistant experience OR three (3) years executive level administrative experience OR equivalent combination of education and experience required.
Excellent oral and written communication, including presentation skills
PC literate, including Microsoft Office products - Word, Excel, and PowerPoint
Good public relations skills
Analytical and interpretive skills
Strong organizational skills
Excellent interpersonal skills
Excellent negotiation skills
Ability to work in a confidential environment
Ability to work in a team environment
Ability to meet or exceed Performance Competencies

Responsibilities

Manages external contacts for CEO, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
Anticipates the CEO's needs and proactively brings together appropriate people and resources to support the executive in addressing issues.
When CEO chairs meetings, prepares agenda in advance, assists with and provides research/background information, content development, and creation of presentations; coordinates meetings.
Manages the daily schedule of CEO, ensuring he knows his schedule 24 hours in advance; keeps appointments and meetings on time or changes schedules when necessary.
Develops and maintains a system that alerts to upcoming deadlines on incoming requests or events.
Manages CEO travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, Sedgwick marketing materials, and other necessary preparations.
Manages effective contacts and relationships with Board members, including arranging board member travel arrangements, expense reimbursements when needed, and board meeting logistics; acts as a first point of contact for Board member queries; and provides support as needed in preparation for Board meetings.
Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Handles business and personal confidential information in a professional and discreet manner.
Ensures that various administrative tasks are done in a effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screen phone calls when requested, and maintaining executive files as needed.
Anticipates the needs of the CEO and acts accordingly.
Acts as the CEO's representative and ambassador to external constituents as directed.
Processes and maintains expenses for CEO.
Is available during regular business hours, evenings and/or weekends on occasion/as needed to provide support and assistance to the CEO.
Performs other duties as assigned.