Executive Assistant - Admin

Ivinson Memorial Hospital•Laramie, WY

10h•$23

About The Position

At Ivinson Memorial Hospital we are committed to excellence, trust, healing, and integrity. We pride ourselves in providing compassionate, world-class care to our community. At Ivinson we offer a competitive total rewards package including; full medical, dental, and vision insurance, retirement plans, paid time off and tuition reimbursement opportunities. Ivinson aims to improve the care provided for our patients and create a work-life balance for our employees by creating a culture of transparency, teamwork, accountability, and trust. Base salary starts at $23.03/hr

Requirements

High school diploma or equivalent required.
Two (2) to five (5) years of administrative assistant experience in an executive office required.
Ability to successfully perform the essential functions of this job under limited supervision required.
Strong project management skills.
Ability to promote positive guest relations and professionalism.
Excellent customer service skills, including but not limited to: a friendly personality, tact, patience, empathy and a helpful, professional attitude both in person and on the telephone.
Ability to effectively communicate with staff, managers and the general public verbally and in writing.
Demonstrate effective listening skills.
Excellent organization and time management skills and ability to establish priorities effectively.
Possess exceptional problem solving skills.
Ability to work effectively without immediate supervision.
Ability to learn new computer software programs.
Ability to recognize and protect confidential information.
Demonstrate ethical and legal accountability for the position.

Nice To Haves

Bachelor’s degree with emphasis on Business or related field preferred.

Responsibilities

Provides direct office management support to the CEO, Senior Leadership team the Board of Trustees, and all subcommittees.
Develops CEO Communication’s strategy and carries out tactics.
Acts as ghost writer for the CEO and writes quarterly President’s Message for employees and the website; coordinates Breakfast with the CEO; drafts emails on behalf of the CEO, ‘Way To Go’ memos; writes and edits newsletters including: ‘Beat the Press,’ and ‘AdminRounds’; writes press releases and articles; coordinates employee Town Hall and prepares presentations; writes and edits reports and other documents.
Acts as the receptionist for the Administration office, handles incoming phone calls, takes and forwards messages for the appropriate person, greets incoming public and staff.
Organizes, attends and takes minutes at all Board of Trustees meetings, including Executive Sessions and subcommittees.
Obtains appropriate reports and documentation, and briefing documents for review and action. Performs all follow-up duties.
Coordinates travel arrangements for CEO and Trustees.
Reconciles CEO MasterCard, reimbursement for travel and mileage.
Creates the monthly Visiting Physicians calendar, the Admin on Call calendar, and the Leadership Huddle Calendar
Other duties as assigned.

Benefits

Medical, dental, and vision insurance
Paid time off: take the time you need to recharge
Retirement plans, including 403(b) matching
Employer-paid life and long-term disability insurance: Peace of mind for you and your family
Yearly work anniversary pay increases
Education Reimbursement; up to $5,000 annually
Retirement plan participation
Free certification classes: enhance your skills at no cost to you
Health and Wellness discounts at local gyms
Discounts at select mobile networks, local vendors, and Elitch Gardens
Mental Health: 6 free confidential, in-person counseling sessions offered by Pathways annually
Financial Counseling: free services through WellCents to help you take control of your financial journey
Legal assistance and will preparation services
Student Loan Forgiveness: Ivinson Memorial Hospital is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program