FT SENIOR EVENT PRODUCTION LEAD

RED VELVET•Austin, TX

26d•Remote

About The Position

RED VELVET is seeking Freelance Senior Event Production Leads who are ready to take the reins on complex projects, especially conferences and large-scale event programs. If you’re also activation- or creative-forward, that’s a bonus, but our top priority is a production powerhouse who can deliver flawlessly, think strategically, and champion the client’s brand in every detail. In this role, you’ll lead programs from inception through execution. You’ll drive project management with precision, navigate ambiguity with confidence, and serve as a senior partner to clients and internal teams. You will own the big picture while elevating the smallest details. RED VELVET projects include: Experiential Activations, Experiential Conferences, Luxury Experiences, Brand Moments, and Strategic Consulting.

Requirements

Seasoned Producer of Complex Events
10+ years in the experiential/meetings/events world with extensive production leadership.
Experience leading conferences, multi-day programs, or large-scale events with many moving parts.
Brand-Forward Thinker
You have a deep respect for the client’s brand and are committed to getting it right.
You understand how production decisions shape perception and experience.
Collaborator & Project Manager
Leads end-to-end production across internal teams (creative, operations, account, production).
Manages scope, timelines, staffing, budgets, communication, and risk with precision.
Relationship Builder
A natural leader who can guide internal teams and build trust with senior clients, including C-Suite executives.
Proactive Strategist
Anticipates needs before they arise.
Balances big-picture strategy with detailed execution.
Makes smart recommendations rooted in experience, knowledge, and intuition.
Negotiator & Vendor Partner
Comfortable reviewing and negotiating contracts.
Skilled at managing vendor partnerships and ensuring accountability.
Agile, Calm, & Confident
Thrives in the dynamic nature of events.
Comfortable with irregular hours and travel as needed.
Industry-Savvy
Understands experiential trends, technologies, innovations, and best practices.
Can speak confidently beyond the production silo.
Advanced Project Management
Mastery of timelines, workbacks, scopes, risk management, and communication plans.
Strong budgeting skills, with the ability to optimize costs and maximize value.
Command of complex, creative, and logistics-heavy project workflows.
Comfortable with project management tools and spreadsheets.
Clear and proactive communicator of status, risks, and scope changes.
Strong judgment on when to escalate and when to gracefully hold boundaries.
Problem Solver
Operates effectively in low-context or ambiguous environments.
Confident decision-maker with a growth mindset.
Asks for help when needed — no ego, just excellence.
Leadership
Mentor mentality that elevates the team.
Clear communicator, decisive delegator.
Balances client needs, team capacity, and agency priorities.
Strong presenter with professional polish.
Interpersonal Excellence
Gracefully navigates conflict and difficult conversations.
High emotional intelligence and self-awareness.
Holds self and others accountable while setting a pace for success.
Demands excellence and goes above and beyond without taking themselves too seriously.

Nice To Haves

Experience concepting or executing brand activations or creative-forward moments, not required, but welcome.

Responsibilities

Understand the creative + strategic objectives of each program; align cross-functional teams.
Manage day-to-day operations and budgets.
Develop and manage timelines, workflows, and staffing plans.
Maintain 360° visibility of the project, taking initiative instead of waiting for direction.
Drive cost management through negotiation and strategic buying.
Lead production for activations, stages, and fabrication partners.
Oversee graphics workflows.
Manage vendor communication and logistics.
Co-lead client status meetings and maintain clear communication.
Audit project status and ensure alignment across leads.
Oversee on-site execution and team leadership.
Lead post-event reconciliation, invoicing, and retrospectives.