Senior Education Program Coordinator

University of Oklahoma•Oklahoma City, OK

About The Position

Demonstrates proficient and comprehensive knowledge of defined skill areas/applications to integrate fundamental elements from other specialties into educational programs or initiatives. Applies knowledge of principles, practices, and procedures of a particular field of specialization to complete difficult assignments. Typically works with minimal supervision on difficult assignments, conferring with manager on unusual matters. Responsible for overseeing the day-to-day operations and strategic direction of both accredited and non-accredited residency and fellowship programs. This position ensures compliance with institutional, state, and national accreditation standards while supporting program coordinators, faculty, and trainees. The role requires close collaboration with various stakeholders and accrediting bodies to maintain program excellence, optimize processes, and enhance trainee experience.

Requirements

Bachelor's Degree in business, education, health, or related field
1 year of administrative or program coordination experience.
Effective verbal and written communication skills
Ability to communicate well and build rapport quickly with students, faculty, and staff
Composition and proofreading skills
Computer skills, including proficiency in navigating and maintaining databases
Detail oriented for accuracy of data and information
Highly organized and ability to handle multiple projects and deadlines
Ability to read and interpret policy as well as State and Federal regulations

Nice To Haves

12-24 months of GME program management experience.

Responsibilities

Provides program planning and coordination to ensure quality programs.
Reviews and processes enrollment for courses/programs.
Coordinates instructors/presenters for courses.
Coordinates and collaborates with appropriate University offices to ensure timely publication and dissemination of materials or information, as well as resolve issues as they arise.
Designs layout and format of project-related documents, brochures, reports, and conference/meeting materials.
Creates and updates web pages. Formats documents and text for website.
Assists in delivering training, programs, and courses.
Makes recommendations on changes/additions to both policies and portfolio of offerings based on customer feedback, evaluations, historical data, and systems capabilities.
Participates in campus and college committees, community events, meetings, and related activities
May represent unit at internal and external meetings with stakeholders.
Prepares reports, tracks program outcomes, and maintains comprehensive program documentation
Provides guidance, mentorship, and support to junior staff and team members
May coordinate instructors and presenters for courses
May coordinate and collaborate with relevant University offices to ensure timely publication and dissemination of materials, as well as to resolve any issues that arise
Performs various duties as needed to successfully fulfill the function of the position.