Senior Deputy City Clerk

CITY OF WHEAT RIDGE•Wheat Ridge, CO

6h•Onsite

About The Position

The Senior Deputy City Clerk manages the day-to-day operations of the City Clerk’s Office. This position is the City’s expert in municipal elections, petitions, campaign finance, records management, City Council processes, liquor licensing and several other highly visible and impactful areas of the City’s business. The position supervises the Deputy City Clerk, reports to the Deputy City Manager and works closely with and supports the elected City Clerk. Wheat Ridge was founded during the 1859 Gold Rush as a rest stop for miners and later named for its golden wheat fields. As unsuccessful miners turned to farming, the area thrived with orchards, vegetable fields, and later, greenhouses, earning the title “Carnation City.” Incorporated in 1969, Wheat Ridge now offers a central location with easy access to Denver and the Rocky Mountains. It operates as a home-rule city with a council-manager government, where the elected council sets policy, and the manager oversees daily operations and budgeting.

Requirements

Bachelor’s degree required.
Solid background in records management processes, licensing, elections and working with elected officials.
Notary Public.
Knowledge of liquor licensing code, legislation and procedures.
Knowledge of records retention best practices and familiarity with the Colorado Municipal Records Retention Schedule.
Knowledge of municipal election and campaign finance law.
Knowledge of standard computer systems, email, Microsoft Office software, (i.e. Word, Excel, Teams, etc) and other applications specific to city clerk administration including meeting and agenda software applications, and records management applications.
Knowledge of administrative processes and systems.
Ability to develop and maintain effective and efficient working relationships with internal and external customers.
Ability to work with the public and is politically savvy when responding and building relationships.
Ability to effectively communicate verbally and in writing.
Ability to undertake work of a variety of complex and advanced tasks.
Ability to work as part of a team and to work with minimum supervision, prioritizing and managing a workload on one’s own initiative.
Ability to carry out duties outside normal working hours.
Ability to pass a background check

Nice To Haves

Certified Municipal Clerk (CMC) designation.
Master Municipal Clerk (MMC) preferred.

Responsibilities

Responsible for directing the operations of the City Clerk’s Office as delegated by the elected City Clerk.
Directly supervise staff in the City Clerk’s Office (currently, Deputy City Clerk, with support from the administrative team).
Create and maintain productive working relationships, providing guidance and assistance to license holders, petitioners, elected officials, the City’s leadership team, City staff, applicants, businesses, and the public on any matters involving the City Clerk’s Office.
Serve as Secretary to the Wheat Ridge City Council, Police Department Pension Board and Liquor Licensing Authority as delegated by the elected City Clerk. This may include preparation of agenda documents, posting of public notices, preparation and/or transcription of meeting minutes, and will attend meetings as requested.
Administer all municipal elections and manage petitions as delegated by the elected City Clerk.
Administer and maintain all campaign finance procedures and record-keeping.
Serve as the City’s Records Custodian, driving transparency and providing accessibility to the City’s public records. Be an expert resource for staff and develop best practices in records publication, maintenance, retention and destruction.
Respond to requests for information and assist staff in the fulfillment of public records requests.
Manage the budget of the City Clerk’s Office.
Finalize and archive City Council documents including contracts, intergovernmental agreements ordinances, resolutions, minutes and indices.
Ensure the City maintains efficient liquor and amusement licensing programs that enable businesses to be successful and accountable through effective licensing, training and compliance programs.
Record deeds, easements and other important documents with Jefferson County.
Manage the Boards and Commissions appointment process. Coordinate with department staff liaisons to ensure the proper implementation of the boards and commissions program.
Develops, implements, and administers professional best practices and standard operating procedures. Trains appropriate office staff in the administration of the procedures.
Ensure office is scheduled and staffed for business hours.