Senior Departmental Assistant
About The Position
Creative Artists Agency (CAA) is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients. The Role We are looking for a proactive, detail oriented Assistant to join our team supporting up to five technology executives. This is a hybrid New York based role manages the overall operations for high-volume desks and must be comfortable working with individuals in a variety of roles both within and outside of the Agency.
Requirements
- 7+ years of general office experience; Reception experience a plus
- Strong Microsoft Office, specifically Word, Excel and PowerPoint
- Professional & proactive demeanor and superior organizational skills
- Must possess the ability to pay close attention to detail
- Must possess strong organizational and communication skills
- Able to work in a fast-paced and team-oriented department
- Must be resourceful and possess good judgment
- Ability to properly and discreetly handle sensitive and confidential information
Nice To Haves
- Bachelor’s Degree preferred
Responsibilities
- Performs administrative and office support activities for Executives, including reconciling PCard expenses monthly
- Route incoming calls to the appropriate personnel
- Booking travel
- Proactively manages calendar, sets up and manages meetings and all logistics
- Manages the expenses process
- Receiving and directing visitors
- Maintain department and vacation/sick calendar and contact lists
- Ensures deliverables are error free and on time
- Other duties assigned as needed
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What This Job Offers
Job Type
Full-time
Career Level
Senior
