Senior Creative Project Coordinator

Athena Global Advisors•Philadelphia, PA

4h•Hybrid

About The Position

We’re looking for a detail-oriented Senior Creative Project Coordinator to support our Project Management team in delivering high-quality creative work across a variety of channels. You’ll play a critical role in keeping timelines tight, assets organized, and communication flowing, helping projects move forward with care and clarity. This role carries a higher level of responsibility than a coordinator, with increased ownership in managing day-to-day workflows, maintaining project momentum, and ensuring consistency across deliverables—while partnering closely with project managers who oversee overall project direction, prioritization, and stakeholder communication. From building project plans and coordinating with internal teams and external partners to tracking feedback and supporting the deployment of final deliverables, this role is ideal for someone who thrives on structure, collaboration, and follow-through in a fast-paced, client-focused environment.

Requirements

3-5 years of experience in project coordination or creative operations
Strong organizational skills and attention to detail
The ability to manage multiple timelines, deliverables, and communication threads
A proactive, solutions-oriented mindset with strong follow-through
Excellent verbal and written communication skills
Familiarity with project management tools like Workfront, Airtable, or similar

Nice To Haves

Experience working with creative teams or marketing/brand environments
Comfort working in a fast-paced, agency-like setting
Experience supporting multiple projects or workstreams simultaneously
A calm, proactive energy and a love of keeping things moving

Responsibilities

Support project managers in day-to-day execution, including tracking timelines, deliverables, and project status
Build and maintain project plans and schedules to ensure clarity across workstreams
Operate independently across multiple projects, ensuring work is progressing with limited oversight
Proactively flag risks, delays, or gaps and escalate to project managers as neede
Help traffic assets between internal teams and client stakeholders
Schedule meetings, capture notes, and follow up on action items
Support project documentation, including status updates and summaries
Manage versioning and organization of creative files
Ensure final deliverables are properly proofed, approved, and handed off
Support QA processes and assist with proofreading when needed
Maintain clear naming conventions and structured file systems across projects
Help ensure consistency and quality across deliverables
Contribute to and help evolve team resources such as templates, checklists, and trackers
Help maintain and improve internal creative processes
Support onboarding of new PMs or team members on workflows and tools
Act as a reliable resource for questions related to process, tools, and asset flow
Offer input on ways to improve efficiency, collaboration, or asset flow