Senior Coordinator, Payroll (Part-Time)

Chicos Fas Inc•Fort Myers, FL

About The Position

POSITION OBJECTIVE: This position is responsible for auditing pay data imported from multiple timekeeping systems into payroll system. Collaborates with field and headquarter leadership to obtain approvals to correct errors with associates pay. Provides most amazing customer service to associates always. Utilizes senior expertise to answer associate inquiries or guide them to appropriate shared services partners to meet their needs. Provides leadership and training to new associates or fellow shared service partners. Supports “green” initiatives to drive current and former associates online to perform tasks and obtain pay statements and W2’s. Advocates for electronic pay methods to assure timely receipt of pay. FUNCTIONAL RESPONSIBILITIES: Calculates and processes all types of payroll compensation, payments and collections.Identifies potential issues and provides solutions to management.Responsible for local tax setup in payroll system. Assists management in registering new localities.Utilizes on-line tools to validate proper jurisdictional tax requirements and manage associate tax inquiries.Maintains all electronic files for active and former associates.Ensures that all data entered into the payroll system has appropriate approvals.Responsible for Weekly processing of store and HQ payroll input in order to ensure that all associates are paid accurately and timely.Controls and processes manual payroll checks following department guidelines and appropriate approvals.Manages various sick pay requirements for states and localities.Manages termination pay based on state requirements.Reviews monthly bonus data; makes needed adjustments and processes through payroll system each Fiscal month.Processes year end W-2’s, timely and accurately.Trains new team members and updates procedure manuals.Executes special projects assigned by management.Administration of the Work Opportunity Tax Credit program for company. COMPETENCIES: CultureLiving the Chico’s FAS Values and Guiding Principles by demonstrating Customer Focus, Instilling Trust, Driving Engagement and Delivering Results with High Performance. Decision QualityMaking good and timely decisions that keep the organization moving forward. Action OrientedTaking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Interpersonal SavvyRelating openly and comfortably with diverse groups of people. Situational AdaptabilityAdapting approach and demeanor in real time to match the shifting demands of different situations

Requirements

High School Diploma/GED required; Bachelor’s degree a plus
3 -5 years of multi-jurisdictional payroll experience a plus
Excellent organizational and administrative skills
Team player, comfortable in a fast-paced multi-task environment
Ability to process high volumes of data accurately and meet processing deadlines
Excellent Microsoft Office skills
High level of customer service skills
Good communication skills
Experience with major human capital management systems a plus
Knowledge of: Generally accepted accounting principles and practices
Modern office practices and procedures, including modern computer applications and applicable cloud based HCM packages
IRS tax rules and deadlines

Responsibilities

Calculates and processes all types of payroll compensation, payments and collections.
Identifies potential issues and provides solutions to management.
Responsible for local tax setup in payroll system.
Assists management in registering new localities.
Utilizes on-line tools to validate proper jurisdictional tax requirements and manage associate tax inquiries.
Maintains all electronic files for active and former associates.
Ensures that all data entered into the payroll system has appropriate approvals.
Responsible for Weekly processing of store and HQ payroll input in order to ensure that all associates are paid accurately and timely.
Controls and processes manual payroll checks following department guidelines and appropriate approvals.
Manages various sick pay requirements for states and localities.
Manages termination pay based on state requirements.
Reviews monthly bonus data; makes needed adjustments and processes through payroll system each Fiscal month.
Processes year end W-2’s, timely and accurately.
Trains new team members and updates procedure manuals.
Executes special projects assigned by management.
Administration of the Work Opportunity Tax Credit program for company.