Payroll Coordinator (part-time/hourly)

Redgrave LLP•Chantilly, VA

9d•Remote

About The Position

Under the supervision of the Accounting Director, the Payroll Coordinator will manage all aspects of the semi-monthly and monthly payroll processing. This position will assist with establishing and maintaining the firm’s tax registrations and compliance for multiple tax jurisdictions. Ensure the integrity of the ADP payroll system and build rapport and trust with all Redgrave employees. This position is part-time hourly with expectations to work additional hours as necessary. This position is predominantly a remote opportunity. Flexibility for periodic onsite work desired.

Requirements

Critical thinking and attention to detail
High-level of confidentiality
Thorough knowledge of payroll practices and procedures
Understanding of payroll taxes and jurisdictional requirements
Familiarity with employment laws and changing requirements
Communicate payroll information clearly and concisely
May include other onboarding tasks as assigned by the Accounting Director
3-5 years of experience preparing multi-state/local tax jurisdictional payroll
Thorough understanding of payroll processes and payroll taxes
Collaborative and team-player
Experience with ADP Workforce Now
Ability to sit, stand, and move about an office environment for extended periods of time
Ability to use computer keyboard, mouse, and standard office equipment for prolonged periods
Ability to view computer screens and read printed materials
Ability to communicate verbally and in writing

Responsibilities

Process semi‑monthly and monthly payrolls, including specialty payroll runs such as bonuses and off‑cycle payments.
Validate and process employee payroll changes including time cards, overtime, reimbursements, and deductions.
Performs on-boarding and off-boarding tasks as related to payroll
Prepare regular and ad hoc reports using the ADP reporting tools to support internal and external requirements.
Follow up with ADP to troubleshoot and resolve payroll system issues, ensuring timely solutions.
Manage sensitive and confidential payroll information with discretion and professionalism.
Maintain organized payroll documentation.
Identify opportunities to streamline payroll processes and support operational improvements as the firm grows
Ensure compliance with federal, state, and local payroll regulations, including multi‑state and local tax requirements.
Maintain payroll tax registrations for states and local agencies as business needs evolve and maintain set up in ADP.
Resolve payroll tax issues, notices, and discrepancies with ADP.
Assist with year‑end payroll processes, including W‑2 preparation, reconciliation, and reporting.
Familiarity with employment laws and impacts to payroll, assessing updates required to remain compliant.
Serve as a payroll subject‑matter expert for Redgrave employees providing clear, accurate guidance on payroll processes.
Partner closely with Human Resources to ensure payroll changes align with personnel actions, benefit elections, and policy updates.
Facilitate accurate financial reporting and alignment between payroll and accounting functions.