Senior Coordinator (Golf & Tennis)

ASM Global

9d•Remote

About The Position

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world’s most iconic brands and venues. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen! THE ROLE The Senior Coordinator – Golf & Tennis works closely with the Sr. Director Merchandise and/or their designee on the clerical work and day-to-day operations of the product buys for golf and tennis events. Specific duties are outlined below.

Requirements

Bachelor's degree (B. A.) or equivalent from four-year College and 3 years related retail experience and/or training.
This position requires that the person be highly organized, self-motivated individual who can work both independently and well across cross-departmental teams.
Must have strong verbal and written communication skills.
Must be able to manage multiple tasks and priorities and easily adapt to changing situations.
Strong computer skills are a must.
Use of Microsoft Excel, Microsoft Word and comfortable use of Internet is necessary.
Must have excellent data entry skills with strong attention to detail and accuracy.
Ability to understand and follow work processes.
Must have an awareness of retail KPIs to be able to identify opportunities issues as they arise.
Must be willing to travel throughout the year for buy meetings and events. Some events may require a couple consecutive weeks on-site. Travel estimated to be approximately 20% of the year, depending on the event and buying schedule.
Must possess a high level of professionalism in a team structure both internally, with vendors and clients.
Must be creative, problem solving and a critical thinker.

Responsibilities

Accompany the buying team on all buy meetings for the respective golf and tennis events – meet vendors, review lines, provide input based on historical data and anticipated trends.
Responsible for the acquisition and distribution of catalogs and pertinent vendor information.
Meticulously manage the buy spreadsheets to ensure accuracy throughout the buy process.
Create purchase orders in Cueto (POS system) and send to the vendors.
Facilitate the creation and distribution of all product barcodes in advance and during the event.
Help maintain the detailed buy tracker to ensure the buying team is in alignment and timelines are met.
Track shipments and managing product receiving on-site at events.
Lead all ending inventory and return procedures with vendors and interns to ensure timely and accurate counts for end of event reconciliation and payment.
Responsible for the return of damages, wrong orders and unwanted product. Also responsible for purchase order discrepancies and missing packing lists.
Manage all product merchandising efforts on-site in collaboration with the operations coordinators/managers and interns.
Supports the creation of presentations, visuals for assortments, recaps, etc.
Position requires hours at a computer entering data which requires attention to detail and high levels of accuracy.
Position also requires travel to events with exposure to the climate, dust, odors, and noise.
Events require long hours.
Travel required to the respective golf and tennis events for 3 - 4+ consecutive weeks and able to support additional events when needed.
Other duties may be assigned